The Irwin Law Office Reference Manual

This manual can serve as a reference tool for students in their paralegal or legal secretarial courses and later, in their careers. It addresses the specific grammar and office procedures used in law offices and is considered the definitive reference for questions on format, procedure, and correct setup of law office documents, law office protocol, filing, and report writing.

Grammar

1

(65)

Sentence Structure

2

(7)

Clauses

9

(2)

Phrases

11

(1)

Parts of Speech

11

(1)

Nouns

12

(4)

Pronouns

16

(10)

Verbs

26

(14)

Adverbs

40

(2)

Adjectives

42

(6)

Similar Adjectives and Adverbs

48

(6)

Prepositions

54

(5)

Conjunctions

59

(4)

Interjections

63

(2)

Punctuation

65

(36)

Apostrophe

66

(3)

Asterisk

69

(1)

Brace

70

(1)

Brackets

70

(1)

Colon

71

(1)

Comma

72

(11)

Dash

83

(2)

Diagonal

85

(1)

Ellipsis Points

86

(1)

Exclamation Point

87

(1)

Hyphen

87

(3)

Parentheses

90

(2)

Period

92

(2)

Question Mark

94

(1)

Quotation Marks

95

(3)

Semicolon

98

(1)

Underscore

99

(2)

Capitalization

101

(16)

First Words

102

(2)

Proper Nouns

104

(1)

Common Nouns

105

(1)

Academic Subjects and Degrees

106

(1)

Acronyms

106

(1)

Astronomical Bodies

107

(1)

Compass Terms

107

(1)

Correspondence

108

(1)

Dates and Time

108

(1)

Geographic Names

109

(1)

Governmental Agencies and Bodies

110

(1)

Hyphenated Words

111

(1)

Legal Citations

111

(1)

Legal Terms

112

(1)

Names

112

(2)

Nationalities and Races

114

(1)

Religious Terms

114

(1)

Titles

115

(1)

Trademarks and Brand Names

116

(1)

Spelling, Word Division, and Word Usage

117

(62)

Spelling

118

(8)

Plural Word Forms

126

(11)

Possessives

137

(7)

Word Division

144

(3)

Word Usage

147

(32)

Numbers and Abbreviations

179

(38)

Numbers

180

(12)

Symbols

192

(3)

General Abbreviations

195

(22)

Law Office Correspondence

217

(58)

Letters

218

(32)

Envelopes

250

(3)

Forms of Address

253

(10)

Memorandums

263

(12)

Legal Report Writing

275

(26)

Report Writing in the Law Office

276

(1)

Outlines

277

(6)

Memorandum Reports

283

(1)

Formal Reports

284

(13)

Bibliographies

297

(4)

Legal Writing and Citations

301

(90)

Legal Citations

302

(1)

Citing Primary Authority

303

(38)

Citing Secondary Authority

341

(4)

Quoted Material

345

(16)

Footnote References

361

(16)

Table 8.2: Abbreviations Used in Citing State Case Reporters

377

(6)

Table 8.3: Abbreviations Used in Citing Federal Court Reports

383

(2)

Table 8.4: Abbreviations of Court Names

385

(2)

Table 8.5: Abbreviations of Names and Expressions Used in Citing Cases

387

(2)

Table 8.6: Regional Reporters

389

(2)

Law Office Procedures

391

(64)

Establishing Priorities

392

(1)

Handling Calendars and Appointments

393

(4)

Preparing for Appointments and Conferences

397

(2)

Planning Meetings

399

(2)

Making Travel Arrangements

401

(4)

Information Processing

405

(4)

Information Processing Software

409

(7)

Creating and Using Form Documents

416

(2)

Editing and Proofreading

418

(6)

Filing Procedures

424

(21)

Processing Mail

445

(2)

Photocopying

447

(1)

Information Processing Glossary

448

(7)

Numerical Data

455

(30)

Mathematics for the Law Office

456

(6)

Units of Measurement

462

(5)

Visual Presentation of Data

467

(1)

Tables

468

(11)

Charts and Graphs

479

(6)

Communication Services

485

(28)

Telephone Services

486

(12)

Facsimile/Fax Services

498

(1)

Paging Services

499

(1)

Telecommunications Services

499

(2)

U.S. Postal Services

501

(8)

Private Mail Services

509

(1)

Telegraph Services

510

(3)

Law Office References

513

(12)

Biographical Books

514

(1)

Dictionaries and Word Books

515

(2)

Directories

517

(2)

Encyclopedias

519

(1)

Legal Encyclopedias

519

(1)

Indexes

519

(2)

Style Manuals

521

(1)

Professional Law Office References

521

(1)

Form Books

522

(1)

Other References Sources

522

(3)

Index

525

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The Irwin Law Office Reference Manual

Summary

Table of Contents

Supplemental Materials