Office 2021 All-in-One For Dummies
, by Weverka, Peter- ISBN: 9781119831419 | 1119831415
- Cover: Paperback
- Copyright: 2/23/2022
With Office 2021 All-in-One For Dummies, you can get up and running with Microsoft's legendary software suite. This update covers all the tweaks you can find in the latest version of Word, Excel, PowerPoint, Outlook, and Teams. You'll also learn how to make these apps work harder for you, because we dig deep into the tips and features that casual Office users might not know about. This edition also offers expanded coverage of Teams and other collaborative tools, so you can nail working from home, or just get a few of those meetings out of the way without having to leave your desk.
How can you quickly give documents the same format in Word? What was that one useful Excel function, again? And how does setting up a meeting on Teams work? Office 2021 All-in-One For Dummies serves up quick and simple answers to these questions, along with hundreds of other answers you're expected to know when you work in Office.
- Learn how Microsoft Office works and get the most out of Word, Excel, PowerPoint, Outlook, and Teams
- Make amazing charts and graphs that you can plug into your documents, spreadsheets, and presentations
- Get better at working collaboratively with file sharing options and other neat features
- Do more, faster with expert tips and guidance on the full suite of Office software for 2021
Whether you're new to Office or just need a refresher for the newest updates, the nine mini-books inside are your keys to getting stuff done.
Peter Weverka is a long-time For Dummies technology author who’s written some of the series’ top-selling titles, including Office 365 All-in-One For Dummies.
Introduction 1
What Makes This Book Different 2
Foolish Assumptions 3
Conventions Used in This Book 3
Icons Used in This Book 4
Beyond the Book 4
Book 1: Common Microsoft Office Tasks 5
Chapter 1: Office Nuts and Bolts 7
Introducing Office 2021 7
Office 2021 applications 7
Other goodies 8
Finding out what software and Office version you have 9
Finding Your Way Around the Office Interface 10
The File tab and Backstage 10
The Quick Access toolbar 12
The Ribbon and its tabs 12
Context-sensitive tabs 13
The anatomy of a tab 13
Mini-toolbars and shortcut menus 15
Office 2021 for keyboard lovers 16
Saving Your Files 17
Saving a file 17
Saving a file for the first time 18
Saving AutoRecovery information 18
Navigating the Save As and Open Windows 18
Opening and Closing Files 20
Opening a file 20
Closing a file 21
Reading and Recording File Properties 21
Locking a File with a Password 22
Password-protecting a file 22
Removing a password from a file 23
Trusting (or not Trusting) Microsoft with Your “Content” 24
Chapter 2: Wrestling with the Text 27
Manipulating the Text 27
Selecting text 28
Moving and copying text 28
Taking advantage of the Clipboard task pane 29
Deleting text 30
Speaking, not Typing, the Words 30
Changing the Look of Text 31
Choosing fonts for text 32
Changing the font size of text 34
Applying font styles to text 35
Applying text effects to text 36
Underlining text 37
Changing the color of text 38
Quick Ways to Handle Case, or Capitalization 39
Entering Symbols and Foreign Characters 40
Creating Hyperlinks 42
Linking a hyperlink to a web page 42
Creating a hyperlink to another place in your file 43
Creating an email hyperlink 44
Repairing and removing hyperlinks 45
Chapter 3: Speed Techniques Worth Knowing About 47
Undoing and Repeating Commands 47
Undoing a mistake 48
Repeating an action — and quicker this time 48
Zooming In, Zooming Out 49
Viewing a File Through More Than One Window 50
Correcting Typos on the Fly 51
Entering Text Quickly with the AutoCorrect Command 53
Book 2: Word 2021 55
Chapter 1: Speed Techniques for Using Word 57
Introducing the Word Screen 57
Creating a New Document 59
Getting a Better Look at Your Documents 61
Viewing documents in different ways 61
Splitting the screen 65
Selecting Text in Speedy Ways 66
Moving Around Quickly in Documents 67
Keys for getting around quickly 67
Navigating from page to page or heading to heading 68
Going there fast with the Go To command 69
Bookmarks for hopping around 70
Inserting a Whole File into a Document 71
Getting Word to Read It 71
Entering Information Quickly in a Computerized Form 72
Creating a computerized form 73
Entering data in the form 75
Chapter 2: Laying Out Text and Pages 77
Paragraphs and Formatting 77
Inserting a Section Break for Formatting Purposes 78
Breaking a Line 81
Starting a New Page 81
Setting Up and Changing the Margins 82
Indenting Paragraphs and First Lines 84
Clicking an Indent button (for left-indents) 84
“Eyeballing” it with the ruler 84
Indenting in the Paragraph dialog box 86
Numbering the Pages 86
Numbering with page numbers only 86
Including a page number in a header or footer 87
Changing page number formats 88
Putting Headers and Footers on Pages 89
Creating, editing, and removing headers and footers 90
Fine-tuning a header or footer 92
Adjusting the Space Between Lines 93
Adjusting the Space Between Paragraphs 94
Creating Numbered and Bulleted Lists 95
Simple numbered and bulleted lists 95
Constructing lists of your own 96
Managing a multilevel list 97
Working with Tabs 98
Hyphenating Text 100
Automatically and manually hyphenating a document 101
Unhyphenating and other hyphenation tasks 101
Chapter 3: Word Styles 103
All About Styles 103
Styles and templates 104
Types of styles 104
Applying Styles to Text and Paragraphs 105
Applying a style 105
Experimenting with style sets 107
Choosing which style names appear on the Style menus 107
Creating a New Style 110
Creating a style from a paragraph 111
Creating a style from the ground up 111
Modifying a Style 113
Creating and Managing Templates 114
Creating a new template 115
Opening a template so that you can modify it 118
Modifying, deleting, and renaming styles in templates 120
Chapter 4: Constructing the Perfect Table 121
Talking Table Jargon 122
Creating a Table 122
Entering the Text and Numbers 125
Selecting Different Parts of a Table 126
Laying Out Your Table 126
Changing the size of a table, columns, and rows 126
Adjusting column and row size 127
Inserting columns and rows 128
Deleting columns and rows 129
Moving columns and rows 130
Aligning Text in Columns and Rows 131
Merging and Splitting Cells 132
Repeating Header Rows on Subsequent Pages 133
Formatting Your Table 135
Designing a table with a table style 135
Calling attention to different rows and columns 136
Decorating your table with borders and colors 137
Using Math Formulas in Tables 138
Neat Table Tricks 139
Changing the direction of header row text 140
Wrapping text around a table 140
Using a picture as the table background 141
Drawing diagonal lines on tables 143
Drawing on a table 144
Chapter 5: Taking Advantage of the Proofing Tools 145
Correcting Your Spelling Errors 146
Correcting misspellings one at a time 146
Running a spell check 147
Preventing text from being spell checked 149
Correcting Grammatical Errors 149
Finding and Replacing Text 150
The basics: Finding stray words and phrases 151
Narrowing your search 152
Conducting a find-and-replace operation 157
Finding the Right Word with the Thesaurus 158
Proofing Text Written in a Foreign Language 160
Telling Office which languages you will use 160
Marking text as foreign language text 161
Translating Foreign Language Text 162
Chapter 6: Desktop Publishing with Word 165
Experimenting with Themes 165
Sprucing Up Your Pages 166
Decorating a page with a border 167
Putting a background color on pages 168
Getting Word’s help with cover letters 168
Making Use of Charts, Diagrams, Shapes, and Photos 169
Working with the Drawing Canvas 170
Positioning and Wrapping Objects Relative to the Page and Text 171
Wrapping text around an object 172
Positioning an object on a page 174
Working with Text Boxes 175
Inserting a text box 176
Making text flow from text box to text box 176
Dropping In a Drop Cap 177
Watermarking for the Elegant Effect 178
Putting Newspaper-Style Columns in a Document 179
Doing the preliminary work 179
Running text into columns 179
Landscape Documents 181
Printing on Different Size Paper 182
Showing Online Video in a Document 182
Chapter 7: Getting Word’s Help with Office Chores 183
Highlighting Parts of a Document 183
Commenting on a Document 184
Entering comments 184
Viewing and displaying comments 185
Replying to and resolving comments 186
Caring for and feeding comments 186
Tracking Changes to Documents 187
Telling Word to start marking changes 188
Reading and reviewing a document with revision marks 188
Marking changes when you forgot to turn on revision marks 190
Accepting and rejecting changes to a document 192
Printing an Address on an Envelope 192
Printing a Single Address Label (Or a Page of the Same Label) 194
Churning Out Letters, Envelopes, and Labels for Mass Mailings 196
Preparing the source file 196
Merging the document with the source file 197
Printing form letters, envelopes, and labels 201
Chapter 8: Tools for Reports and Scholarly Papers 203
Alphabetizing a List 204
Outlines for Organizing Your Work 204
Viewing the outline in different ways 205
Rearranging document sections in Outline view 206
Collapsing and Expanding Parts of a Document 206
Generating a Table of Contents 207
Creating a TOC 208
Updating and removing a TOC 208
Customizing a TOC 208
Changing the structure of a TOC 210
Indexing a Document 212
Marking index items in the document 212
Generating the index 214
Editing an index 216
Putting Cross-References in a Document 216
Putting Footnotes and Endnotes in Documents 219
Entering a footnote or endnote 219
Choosing the numbering scheme and position of notes 220
Deleting, moving, and editing notes 221
Compiling a Bibliography 221
Inserting a citation for your bibliography 222
Editing a citation 224
Changing how citations appear in text 224
Generating the bibliography 225
Book 3: Excel 2021 227
Chapter 1: Up and Running with Excel 229
Creating a New Excel Workbook 229
Getting Acquainted with Excel 231
Rows, columns, and cell addresses 233
Workbooks and worksheets 233
Entering Data in a Worksheet 234
The basics of entering data 234
Entering text labels 235
Entering numeric values 236
Entering date and time values 236
Quickly Entering Lists and Serial Data with the AutoFill Command 240
Formatting Numbers, Dates, and Time Values 242
Establishing Data-Validation Rules 244
Chapter 2: Refining Your Worksheet 247
Editing Worksheet Data 247
Moving Around in a Worksheet 248
Getting a Better Look at the Worksheet 249
Freezing and splitting columns and rows 249
Hiding columns and rows 251
Comments for Documenting Your Worksheet 253
Selecting Cells in a Worksheet 254
Deleting, Copying, and Moving Data 255
Handling the Worksheets in a Workbook 256
Keeping Others from Tampering with Worksheets 258
Hiding a worksheet 258
Protecting a worksheet 258
Chapter 3: Formulas and Functions for Crunching Numbers 261
How Formulas Work 261
Referring to cells in formulas 262
Referring to formula results in formulas 264
Operators in formulas 264
The Basics of Entering a Formula 267
Speed Techniques for Entering Formulas 268
Clicking cells to enter cell references 268
Entering a cell range 269
Naming cell ranges so that you can use them in formulas 270
Referring to cells in different worksheets 273
Copying Formulas from Cell to Cell 273
Detecting and Correcting Errors in Formulas 275
Correcting errors one at a time 275
Running the error checker 277
Tracing cell references 277
Working with Functions 278
Using arguments in functions 279
Entering a function in a formula 280
A Look at Some Very Useful Functions 283
AVERAGE for averaging data 283
COUNT and COUNTIF for tabulating data items 284
CONCAT for combining values 286
PMT for calculating how much you can borrow 287
IF for identifying data 288
LEFT, MID, and RIGHT for cleaning up data 289
PROPER for capitalizing words 290
LARGE and SMALL for comparing values 290
NETWORKDAY and TODAY for measuring time in days 291
LEN for Counting Characters in Cells 292
Chapter 4: Making a Worksheet Easier to Read and Understand 293
Laying Out a Worksheet 293
Aligning numbers and text in columns and rows 294
Inserting and deleting rows and columns 296
Changing the size of columns and rows 297
Decorating a Worksheet with Borders and Colors 299
Cell styles for quickly formatting a worksheet 299
Formatting cells with table styles 301
Slapping borders on worksheet cells 302
Decorating worksheets with colors 303
Getting Ready to Print a Worksheet 304
Making a worksheet fit on a page 304
Making a worksheet more presentable 308
Repeating row and column headings on each page 309
Chapter 5: Advanced Techniques for Analyzing Data 311
Seeing What the Sparklines Say 311
Conditional Formats for Calling Attention to Data 313
Managing Information in Lists 314
Sorting a list 314
Filtering a list 315
Forecasting with the Goal Seek Command 317
Performing What-If Analyses with Data Tables 319
Using a one-input table for analysis 319
Using a two-input table for analysis 321
Analyzing Data with PivotTables 323
Getting a PivotTable recommendation from Excel 324
Creating a PivotTable from scratch 325
Putting the finishing touches on a PivotTable 327
Book 4: PowerPoint 2021 329
Chapter 1: Getting Started in PowerPoint 331
Getting Acquainted with PowerPoint 332
A Brief Geography Lesson 333
A Whirlwind Tour of PowerPoint 334
Creating a New Presentation 335
Advice for Building Persuasive Presentations 338
Creating New Slides for Your Presentation 340
Inserting a new slide 341
Speed techniques for inserting slides 342
Conjuring slides from Word document headings 342
Selecting a different layout for a slide 343
Getting a Better View of Your Work 344
Changing views 344
Looking at the different views 344
Hiding and Displaying the Slides Pane and Notes Pane 345
Selecting, Moving, and Deleting Slides 346
Selecting slides 346
Moving slides 347
Deleting slides 347
Putting Together a Photo Album 347
Creating your photo album 347
Putting on the final touches 350
Editing a photo album 350
Hidden Slides for All Contingencies 351
Hiding a slide 351
Showing a hidden slide during a presentation 351
Chapter 2: Fashioning a Look for Your Presentation 353
Looking at Themes and Slide Backgrounds 354
Choosing a Theme for Your Presentation 355
Creating Slide Backgrounds on Your Own 356
Using a solid (or transparent) color for the slide background 356
Creating a gradient color blend for slide backgrounds 357
Placing a picture in the slide background 359
Using a photo of your own for a slide background 360
Using a texture for a slide background 361
Changing the Background of a Single or Handful of Slides 362
Choosing the Slide Size 363
Using Master Slides and Master Styles for a Consistent Design 363
Switching to Slide Master view 364
Understanding master slides and master styles 365
Editing a master slide 366
Changing a master slide layout 366
Chapter 3: Entering the Text 367
Entering Text 367
Choosing fonts for text 368
Changing the font size of text 369
Changing the look of text 369
Fun with Text Boxes and Text Box Shapes 371
Controlling How Text Fits in Text Frames and Text Boxes 373
Choosing how AutoFit works in text frames 373
Choosing how AutoFits works in text boxes 375
Positioning Text in Frames and Text Boxes 376
Handling Bulleted and Numbered Lists 376
Creating a standard bulleted or numbered list 377
Choosing a different bullet character, size, and color 378
Choosing a different list-numbering style, size, and color 379
Putting Footers (and Headers) on Slides 379
Some background on footers and headers 380
Putting a standard footer on all your slides 381
Creating a nonstandard footer 382
Removing a footer from a single slide 382
Chapter 4: Making Your Presentations Livelier 385
Suggestions for Enlivening Your Presentation 385
Presenting Information in a Table 386
Exploring Transitions and Animations 389
Showing transitions between slides 389
Animating parts of a slide 390
Making Audio Part of Your Presentation 392
Inserting an audio file on a slide 393
Telling PowerPoint when and how to play an audio file 394
Playing audio during a presentation 395
Playing Video on Slides 396
Inserting a video on a slide 396
Fine-tuning a video presentation 397
Experimenting with the look of the video 398
Recording a Voice Narration for Slides 399
Chapter 5: Delivering a Presentation 401
All about Notes 401
Rehearsing and Timing Your Presentation 402
Showing Your Presentation 404
Starting and ending a presentation 404
Going from slide to slide 405
Tricks for Making Presentations a Little Livelier 407
Wielding a pen or highlighter in a presentation 408
Blanking the screen 410
Zooming in 410
Delivering a Presentation When You Can’t Be There in Person 410
Providing handouts for your audience 411
Creating a self-running, kiosk-style presentation 412
Creating a user-run presentation 414
Presenting a presentation online 416
Creating a presentation video 418
Showing a presentation as an animated GIF 419
Book 5: Outlook 2021 421
Chapter 1: Outlook Basics 423
What Is Outlook, Anyway? 423
Navigating the Outlook Apps 424
Categorizing Items 425
Creating a category 425
Assigning items to categories 426
Arranging items by category in folders 427
Searching for Stray Folder Items 427
Conducting an instant search 428
Refining a search 428
Conducting an advanced search 429
Deleting Email Messages, Contacts, Tasks, and Other Items 430
Cleaning Out Your Folders 430
Archiving the old stuff 430
Running the Mailbox Cleanup command 433
Chapter 2: Maintaining the People App 435
Entering and Editing Contact Information 436
Entering information about a new contact 436
Changing a contact’s information 438
Contact Groups for Sending Messages to Groups 439
Creating a contact group 439
Addressing email to a contact group 441
Editing a contact group 441
Finding a Contact 441
Printing the Contacts Folder 442
Different ways to print contact information 442
Changing the look of printed pages 443
Chapter 3: Handling Your Email 445
Setting Up an Email Account 445
Addressing and Sending Email Messages 447
The basics: Sending an email message 447
Addressing an email message 449
Sending copies and blind copies of messages 449
Replying to and forwarding email messages 451
Sending Files and Photos 452
Sending a file along with a message 452
Including a photo in an email message 453
Receiving Email Messages 454
Getting your email 455
Being notified that email has arrived 455
Reading Your Email in the Inbox Window 456
Handling Files That Were Sent to You 457
Opening a file you received 458
Saving a file you received 459
Techniques for Organizing Email Messages 459
Flagging email messages 460
Rules for earmarking messages as they arrive 461
All about Email Folders 462
Moving email messages to different folders 463
Creating a new folder for storing email 463
Yes, You Can Prevent Junk Mail (Sort of) 464
Defining what constitutes junk email 465
Preventative medicine for junk email 465
Chapter 4: Managing Your Time and Schedule 467
Introducing the Calendar 467
The Different Kinds of Activities 468
Seeing Your Schedule 469
Going to a different day, week, or month 469
Rearranging the Calendar window 470
Scheduling Appointments and Meetings 470
Scheduling an event: The basics 471
Scheduling a recurring appointment 472
Scheduling an all-day appointment 472
Canceling, Rescheduling, and Altering Activities 473
Managing Meetings with the Calendar 474
Scheduling and inviting colleagues to a meeting 474
Accepting (or declining) meeting invitations 476
Canceling and rescheduling meetings 477
Book 6: Access 2021 479
Chapter 1: Introducing Access 481
What Is a Database, Anyway? 482
Tables, Queries, Forms, and Other Objects 482
Database tables for storing information 482
Forms for entering data 484
Queries for getting the data out 485
Reports for presenting and examining data 486
Macros and modules 487
Creating a Database File 487
Creating a blank database file 488
Getting the help of a template 488
Finding Your Way Around the Navigation Pane 489
Designing a Database 491
Deciding what information you need 491
Separating information into different database tables 492
Choosing fields for database tables 493
Deciding on a primary key field for each database table 494
Mapping the relationships between tables 495
Chapter 2: Building Your Database Tables 497
Creating a Database Table 497
Creating a database table from scratch 498
Creating a database table from a template 499
Importing a table from another database 500
Opening and Viewing Tables 501
Entering and Altering Table Fields 502
Creating a field 503
All about data types 504
Designating the primary key field 506
Moving, renaming, and deleting fields 507
Field Properties for Making Sure That Data Entries Are Accurate 508
A look at the Field Properties settings 509
Creating a lookup data-entry list 514
Indexing for Faster Sorts, Searches, and Queries 516
Indexing a field 517
Indexing based on more than one field 517
Establishing Relationships among Database Tables 519
Types of relationships 519
Handling tables in the Relationships window 521
Forging relationships between tables 522
Editing table relationships 524
Chapter 3: Entering the Data 525
The Two Ways to Enter Data 525
Entering the Data in Datasheet View 527
Entering data 527
Two tricks for entering data quicker 528
Changing the appearance of the datasheet 529
Entering the Data in a Form 530
Creating a form 531
Entering the data 532
Finding a Missing Record 532
Finding and Replacing Data 534
Chapter 4: Sorting, Querying, and Filtering for Data 535
Sorting Records in a Database Table 535
Ascending vs descending sorts 536
Sorting records 536
Filtering to Find Information 536
Different ways to filter a database table 537
“Unfiltering” a database table 539
Filtering by selection 539
Filtering for input 540
Filtering by form 541
Querying: The Basics 542
Creating a new query 543
Viewing queries in Datasheet and Design views 543
Finding your way around the Query Design window 544
Choosing which database tables to query 545
Choosing which fields to query 546
Sorting the query results 547
Choosing which fields appear in query results 547
Entering criteria for a query 548
At last — saving and running a query 550
Six Kinds of Queries 550
Select query 551
Top-value query 551
Summary query 551
Calculation query 552
Delete query 553
Update query 555
Chapter 5: Presenting Data in a Report 557
Creating a Report 557
Opening and Viewing Reports 559
Tweaking a Report 559
Book 7: Publisher 2021 563
Chapter 1: Introducing Publisher 565
“A Print Shop in a Can” 565
Introducing Frames 566
Creating a Publication 567
Redesigning a Publication 568
Choosing a different template 568
Choosing a color scheme 569
Choosing a font scheme 569
Setting up your pages 569
Getting a Better View of Your Work 570
Zooming in and out 570
Viewing single pages and two-page spreads 571
Going from page to page 571
Understanding and Using the Layout Guides 571
Making use of layout guides 572
Aligning objects to ruler and grid lines 574
Chapter 2: Refining a Publication 577
Entering Text on the Pages 577
Making Text Fit in Text Frames 578
Fitting overflow text in a single frame 579
Making text flow from frame to frame 580
Filling out a text frame 581
Formatting Text 581
Making Text Wrap around a Frame or Graphic 582
Replacing the Placeholder Pictures 583
Inserting Frames on the Pages 583
Inserting a new frame 584
Changing the size and position of frames 585
Making Frames Overlap 585
Inserting, Removing, and Moving Pages 586
Chapter 3: Putting on the Finishing Touches 589
Decorating the Text 590
Drawing a horizontal rule on a frame 590
Dropping in a drop cap 591
Techniques for Decorating Pages 592
Plugging in a page part 592
Experimenting with borders and accents 594
Taking advantage of attention getters 594
Backgrounds for pages 595
Master Pages for Handling Page Backgrounds 596
Switching to Master Page view 596
Changing the look of a master page 597
Applying (or unapplying) a master page to publication pages 597
Running the Design Checker 598
Commercially Printing a Publication 599
Book 8: Working with Charts and Graphics 601
Chapter 1: Creating a Chart 603
The Basics: Creating a Chart 603
Choosing the Right Chart 605
Providing the Raw Data for Your Chart 607
Positioning Your Chart in a Workbook, Page, or Slide 609
Changing a Chart’s Appearance 610
Changing the chart type 610
Changing the size and shape of a chart 611
Choosing a new look for your chart 612
Changing the layout of a chart 612
Handling the gridlines 614
Changing a chart element’s color, font, or other particular 615
Saving a Chart as a Template So That You Can Use It Again 616
Saving a chart as a template 616
Creating a chart from a template 617
Chart Tricks for the Daring and Heroic 617
Decorating a chart with a picture 617
Annotating a chart 618
Placing a trendline on a chart 619
Troubleshooting a Chart 620
Chapter 2: Making a SmartArt Diagram 623
The Basics: Creating SmartArt Diagrams 623
Choosing a diagram 624
Making the diagram your own 625
Creating the Initial Diagram 626
Creating a diagram 626
Swapping one diagram for another 627
Changing the Size and Position of a Diagram 628
Laying Out the Diagram Shapes 628
Selecting a diagram shape 628
Removing a shape from a diagram 629
Moving diagram shapes to different positions 629
Adding shapes to diagrams apart from hierarchy diagrams 629
Adding shapes to hierarchy diagrams 630
Adding shapes to Organization charts 632
Promoting and demoting shapes in hierarchy diagrams 634
Handling the Text on Diagram Shapes 634
Entering text on a diagram shape 635
Entering bulleted lists on diagram shapes 635
Changing a Diagram’s Direction 636
Choosing a Look for Your Diagram 637
Changing the Appearance of Diagram Shapes 638
Changing the size of a diagram shape 639
Exchanging one shape for another 639
Changing a shape’s color, fill, or outline 640
Changing fonts and font sizes on shapes 640
Creating a Diagram from Scratch 641
Chapter 3: Handling Graphics and Photos 643
All about Picture File Formats 643
Bitmap and vector graphics 644
Resolution 644
Compression 644
Color depth 645
Choosing file formats for graphics 646
Inserting a Picture in an Office File 646
Inserting a picture of your own 646
Obtaining a picture online 648
Touching Up a Picture 650
Softening and sharpening pictures 650
Correcting a picture’s brightness and contrast 651
Recoloring a picture 652
Choosing an artistic effect 653
Selecting a picture style 654
Cropping off part of a picture 655
Removing the background 656
Compressing Pictures to Save Disk Space 657
Chapter 4: Drawing and Manipulating Lines, Shapes, and Other Objects 659
The Basics: Making Lines, Arrows, and Shapes 660
Handling Lines, Arrows, and Connectors 662
Changing the length and position of a line or arrow 662
Changing the appearance of a line, arrow, or connector 662
Attaching and handling arrowheads on lines and connectors 664
Connecting shapes by using connectors 664
Handling Rectangles, Ovals, Stars, and Other Shapes 666
Drawing a shape 667
Changing a shape’s symmetry 668
Using a shape as a text box 669
Drawing by Freehand 670
Freehand drawing with a pen or highlighter 670
Changing the look of freehand drawings 671
Drawing a math expression 672
Decorating Your Work with Icons 673
Inserting a 3-D Model 674
WordArt for Embellishing Letters and Words 675
Creating WordArt 675
Editing WordArt 676
Manipulating Lines, Shapes, Art, Text Boxes, and Other Objects 676
Selecting objects so that you can manipulate them 678
Hiding and displaying the rulers and grid 678
Changing an Object’s Size and Shape 679
Changing an Object’s Color, Outline Color, and Transparency 681
Filling an object with color, a picture, or a texture 681
Making a color transparent 684
Putting the outline around an object 684
Moving and Positioning Objects 685
Tricks for aligning and distributing objects 686
When objects overlap: Choosing which appears above the other 689
Rotating and flipping objects 691
Grouping objects to make working with them easier 692
Book 9: Office 2021: One Step Beyond 693
Chapter 1: Customizing an Office Program 695
Customizing the Ribbon 695
Displaying and selecting tab, group, and command names 697
Moving tabs and groups on the Ribbon 698
Adding, removing, and renaming tabs, groups, and commands 698
Creating new tabs and groups 700
Resetting your Ribbon customizations 700
Customizing the Quick Access Toolbar 701
Adding buttons to the Quick Access toolbar 701
Changing the order of buttons on the Quick Access toolbar 702
Removing buttons from the Quick Access toolbar 704
Placing the Quick Access toolbar above or below the Ribbon 704
Customizing the Status Bar 704
Changing the Screen Background and Office Theme 705
Customizing Keyboard Shortcuts in Word 706
Chapter 2: Ways of Distributing Your Work 709
Printing — the Old Standby 709
Distributing a File in PDF Format 711
About PDF files 712
Saving an Office file as a PDF 713
Sending Your File in an Email Message 713
Saving an Office File as a Web Page 714
Turning a file into a web page 715
Opening a web page in your browser 716
Book 10: File Sharing and Collaborating 717
Chapter 1: Up and Running on OneDrive 719
Signing In to OneDrive 719
Exploring the OneDrive Window 720
Managing Your OneDrive Folders 721
Creating a folder 721
Viewing and locating folders in the OneDrive window 722
Selecting folders and files 722
Going from folder to folder in OneDrive 724
Deleting, moving, and renaming folders 726
Uploading Files to a Folder on OneDrive 726
Saving a File from Office to OneDrive 727
Opening a File from OneDrive 728
Starting in an Office desktop application 728
Starting in OneDrive 729
Downloading Files from OneDrive to Your Computer 729
Chapter 2: File Sharing and Collaborating 731
Sharing Files: The Big Picture 731
Sharing Your Files and Folders with Others 733
Inviting people by email 733
Generating a link to shared files 734
Generating HTML code 735
Seeing Which Files and Folders Are Shared 736
Investigating and Managing How Files and Folders Are Shared 737
Index 739
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