QuickBooks Pro 2006 for Macintosh Visual QuickStart Guide
, by Langer, MariaNote: Supplemental materials are not guaranteed with Rental or Used book purchases.
- ISBN: 9780321348944 | 032134894X
- Cover: Paperback
- Copyright: 12/14/2005
Task-based guide makes quick work of QuickBooks Pro 2005, the latest version of Intuit's popular accounting software.
Maria Langer has written more than 50 computer books, including the best-selling Mac OS X: Visual QuickStart Guide and Visual QuickStart Guides for Word and Excel. She also writes for a number of technology magazines and is a consultant, Webmaster, computer trainer, and regular speaker at Macworld Expo.
Introduction | p. xv |
Introduction to QuickBooks Pro 2006 | p. xv |
Accounting with QuickBooks | p. xvi |
Accounts | p. xvii |
Double-Entry Accounting | p. xix |
Forms & Lists | p. xix |
Getting Started with QuickBooks | p. 1 |
Getting Started | p. 1 |
Installing QuickBooks | p. 2 |
To install QuickBooks Pro | p. 2 |
To launch QuickBooks for the first time | p. 3 |
Opening an Existing Company File | p. 4 |
To open & update an existing company file when you first open QuickBooks | p. 5 |
To open a company file with the Open Company command | p. 6 |
To open a company file from the Finder | p. 6 |
To convert a Quicken file for use with QuickBooks | p. 6 |
Using the New Company Setup Assistant | p. 8 |
To open the New Company Setup Assistant | p. 9 |
To complete the General section of the New Company Setup Assistant | p. 9 |
To complete the Income & Expenses section of the New Company Setup Assistant | p. 17 |
To complete the Income Details section of the New Company Setup Assistant | p. 19 |
To complete the Opening Balances section of the New Company Setup Assistant | p. 22 |
To complete the Documents section of the New Company Setup Assistant | p. 26 |
Working with Lists | p. 29 |
Working with Lists | p. 29 |
To view a list | p. 31 |
To print a list | p. 31 |
To close a list | p. 31 |
To sort a list | p. 32 |
To return a list to the default sort order | p. 32 |
To toggle between hierarchical & flat views | p. 32 |
To make an item inactive | p. 33 |
To make an item active | p. 33 |
Chart of Accounts | p. 34 |
To add an account | p. 36 |
To modify an account | p. 37 |
To delete an account | p. 38 |
Item List | p. 39 |
To add a new service item, non-inventory part item, or other charge item | p. 41 |
To add a new inventory part item | p. 44 |
To add a subtotal item | p. 46 |
To add a group item | p. 47 |
To add a discount item | p. 49 |
To add a payment item | p. 51 |
To add a sales tax item | p. 53 |
To add a sales tax group item | p. 54 |
To modify an item | p. 55 |
To add custom fields for an item | p. 56 |
To delete an item | p. 57 |
Class List | p. 58 |
To add a class | p. 59 |
To modify a class | p. 60 |
To delete a class | p. 60 |
Customer:Job List | p. 61 |
To add a customer | p. 61 |
To add a job to a customer | p. 65 |
To modify a customer or job | p. 66 |
To delete a customer or job | p. 66 |
Vendor List | p. 67 |
To add a vendor | p. 67 |
To modify a vendor | p. 70 |
To delete a vendor | p. 70 |
Employee List | p. 71 |
To add an employee | p. 71 |
To modify an employee | p. 73 |
To delete an employee | p. 73 |
Other Names List | p. 74 |
To add a name | p. 74 |
To modify a name | p. 75 |
To delete a name | p. 76 |
To Do List | p. 77 |
To add a to do note | p. 77 |
To modify a to do note | p. 78 |
To mark a to do note as done | p. 79 |
To delete a to do note | p. 79 |
Customer Type, Vendor Type, & Job Type Lists | p. 80 |
To add a customer, vendor, or job type | p. 80 |
To modify a customer, vendor, or job type | p. 81 |
To delete a customer, vendor, or job type | p. 82 |
Terms List | p. 83 |
To add a terms definition | p. 84 |
To modify a terms | p. 85 |
To delete a terms definition | p. 85 |
Customer Message, Payment Method, & Ship Via Lists | p. 86 |
To add a customer message, payment method, or shipping method | p. 87 |
To modify a customer message, payment method, or shipping method | p. 88 |
To delete a customer message, payment method, or shipping method | p. 88 |
Reminders List | p. 89 |
To show or hide details in the Reminders list | p. 89 |
To view a reminder item | p. 89 |
Entering Sales | p. 91 |
Sales & Accounts Receivable | p. 91 |
Entering Sales | p. 92 |
To create an invoice or enter a sales receipt | p. 93 |
To include billable items, expenses, and time in an invoice or sales receipt | p. 98 |
Using Estimates | p. 101 |
To create an estimate | p. 101 |
To create an invoice based on an estimate | p. 104 |
Working with Invoices, Sales Receipts, & Estimates | p. 105 |
To view an invoice, sales receipt, or estimate | p. 105 |
To modify or delete an invoice, sales receipt, or estimate | p. 106 |
Receiving Payments | p. 107 |
To apply a payment to open invoices | p. 107 |
To modify or delete a payment | p. 109 |
To view an invoice's payment history | p. 110 |
Making Deposits | p. 111 |
To deposit checks & cash | p. 112 |
To record credit card deposits | p. 113 |
To modify or delete a deposit | p. 114 |
Assessing Finance Charges | p. 115 |
To set up finance charges | p. 115 |
To assess finance charges | p. 117 |
Adjusting Customer Accounts | p. 118 |
To create a credit memo or refund | p. 118 |
To enter statement charges | p. 121 |
Making Payments | p. 123 |
Making Payments | p. 123 |
Writing Checks | p. 125 |
To write a check | p. 126 |
Entering Bills & Credits | p. 130 |
To enter a bill | p. 131 |
To enter a credit | p. 134 |
Entering Credit Card Charges & Credits | p. 135 |
To enter a credit card charge or credit | p. 135 |
Paying Bills | p. 139 |
To pay a bill | p. 140 |
Paying Sales Tax | p. 142 |
To pay sales tax | p. 143 |
Downloading Transactions | p. 145 |
Downloading Transactions | p. 145 |
Signing Up for Transaction Download | p. 146 |
To determine whether your financial institution supports QuickBooks Web Connect | p. 146 |
To sign up for transaction download | p. 147 |
To log into your bank or credit card company's Web site | p. 147 |
Downloading QuickBooks Transactions | p. 148 |
To complete the first transaction download for an account | p. 148 |
To complete subsequent transaction downloads for an account | p. 151 |
Reviewing Downloaded Transactions | p. 152 |
To review downloaded transactions | p. 153 |
Working with Transactions | p. 155 |
Working with Transactions | p. 155 |
Viewing Account Registers | p. 156 |
To view an account register | p. 156 |
Entering Special Transactions | p. 158 |
To enter a transaction in the General Journal Entry window | p. 159 |
To modify a General Journal entry | p. 161 |
To enter a transaction in an account register window | p. 162 |
Searching for Transactions | p. 165 |
To search for a transaction | p. 165 |
To perform another search | p. 167 |
To work with a found transaction | p. 167 |
Working with Transactions | p. 168 |
To open a transaction | p. 168 |
To modify a transaction | p. 169 |
To delete or void a transaction | p. 169 |
Memorizing & Scheduling Transactions | p. 170 |
To memorize a transaction | p. 171 |
To open the Memorized Transaction List window | p. 172 |
To use a memorized transaction | p. 172 |
To delete a memorized transaction | p. 173 |
To modify the settings for a memorized transaction | p. 173 |
To set reminder & scheduling options for a memorized transaction | p. 174 |
Tracking Time | p. 175 |
To enter a single activity | p. 176 |
To enter multiple activities on a weekly timesheet | p. 177 |
Reconciling Accounts | p. 179 |
To reconcile an account | p. 180 |
Tracking Inventory | p. 183 |
Tracking Inventory | p. 183 |
Creating Purchase Orders | p. 185 |
To view the Purchase Order list | p. 185 |
To view a specific purchase order | p. 185 |
To create a purchase order | p. 186 |
To modify a purchase order | p. 189 |
To delete a purchase order | p. 189 |
Receiving Items & Entering Bills | p. 190 |
To receive items & enter a corresponding bill | p. 191 |
To receive items without entering a corresponding bill | p. 193 |
To enter a bill for received items | p. 195 |
Adjusting Inventory Balances | p. 196 |
To conduct a physical inventory | p. 197 |
To adjust inventory quantities | p. 198 |
To adjust inventory values | p. 199 |
Processing Payroll | p. 201 |
Processing Payroll with QuickBooks | p. 201 |
Getting Started with PayCycle | p. 203 |
To open PayCycle for the first time | p. 203 |
To open PayCycle after the first time | p. 204 |
To open your To Do list | p. 204 |
To set up your pay schedule & policies | p. 205 |
To add employees | p. 208 |
To accept the Customer Service Agreement | p. 211 |
To complete state tax setup | p. 212 |
To complete other setup tasks | p. 212 |
Preparing QuickBooks for Payroll Processing | p. 213 |
To add payroll accounts to QuickBooks | p. 214 |
To identify which QuickBooks accounts you use for Payroll | p. 214 |
Creating Paychecks | p. 215 |
To create paychecks | p. 215 |
Reporting Results | p. 219 |
Reporting Results | p. 219 |
Creating QuickReports & Using QuickZoom | p. 221 |
To create a QuickReport for an account | p. 221 |
To create a QuickReport from a list | p. 222 |
To use QuickZoom | p. 222 |
Creating Reports with the Reports Menu | p. 223 |
To create a report with the Reports menu | p. 224 |
Creating Reports with the Report Finder | p. 225 |
To create a report with the Report Finder | p. 227 |
Customizing Reports | p. 228 |
To set report customization options | p. 231 |
To set report filters | p. 233 |
To set report formatting options | p. 234 |
To format a report header & footer | p. 235 |
Creating Graphs | p. 236 |
To create a graph with the Reports menu | p. 237 |
To create a graph with the Report Finder | p. 237 |
To customize a graph | p. 238 |
Memorizing Reports | p. 239 |
To memorize a report | p. 239 |
To recreate a memorized report | p. 240 |
To delete a memorized report | p. 240 |
Setting Up Budgets | p. 241 |
To set up budgets | p. 241 |
Printing | p. 243 |
Printing | p. 243 |
Setting Up to Print | p. 244 |
To set up for printing invoices, statements, estimates, or purchase orders | p. 244 |
To set up for printing reports, graphs, & lists | p. 246 |
To set up for printing checks | p. 247 |
To set up for printing labels | p. 249 |
To set up for printing 1099s | p. 250 |
Printing Forms | p. 251 |
To print invoices, sales receipts, credit memos, or purchase orders | p. 251 |
To print statements | p. 253 |
To print checks | p. 255 |
To print mailing labels | p. 256 |
To print 1099s | p. 258 |
Printing Lists & Reports | p. 260 |
To print a list | p. 260 |
To print a report | p. 260 |
Using the Print Dialog | p. 261 |
To set options in the Print dialog & print | p. 261 |
Customizing QuickBooks | p. 263 |
Customizing QuickBooks | p. 263 |
QuickBooks Preferences | p. 264 |
To open & set QuickBooks preferences | p. 264 |
Views preferences | p. 265 |
Data Entry preferences | p. 266 |
Reminders preferences | p. 267 |
Graphs preferences | p. 267 |
Company File Backups preferences | p. 268 |
Contact Sync preferences | p. 270 |
Company Settings | p. 271 |
To open & set Company Settings | p. 271 |
Company Information settings | p. 272 |
Transactions settings | p. 273 |
Inventory/Purchase Orders/Estimates settings | p. 274 |
Purchase Order Format & Estimate Format settings | p. 275 |
Sales/Invoicing settings | p. 278 |
Sales Receipt Format, Credit Memo Format, Invoice Format, & Statement Format settings | p. 279 |
Checks settings | p. 280 |
Check Format settings | p. 280 |
Reporting settings | p. 281 |
Report Format settings | p. 282 |
Report Header/Footer settings | p. 283 |
Statement of Cash Flows Report | p. 284 |
Sales Tax settings | p. 284 |
Time Tracking settings | p. 285 |
Payroll settings | p. 285 |
Jobs settings | p. 285 |
Passwords settings | p. 286 |
1099s settings | p. 287 |
Configuring the Toolbar | p. 288 |
To configure the toolbar | p. 288 |
Menus & Shortcut Keys | p. 291 |
Menus & Shortcut Keys | p. 291 |
QuickBooks Menu | p. 291 |
File Menu | p. 292 |
Back Up submenu | p. 292 |
Restore submenu | p. 292 |
Import submenu | p. 292 |
Export submenu | p. 292 |
Utilities submenu | p. 292 |
Print Setup submenu | p. 292 |
Print Forms submenu | p. 292 |
Edit Menu | p. 293 |
Lists Menu | p. 294 |
Customer & Vendor Profile submenu | p. 294 |
Company Menu | p. 294 |
Customers Menu | p. 294 |
Time Tracking submenu | p. 294 |
Vendors Menu | p. 295 |
Inventory Activities submenu | p. 295 |
Employees Menu | p. 295 |
Time Tracking submenu | p. 295 |
Banking Menu | p. 295 |
Reports Menu | p. 296 |
Company & Financial submenu | p. 296 |
Customers & Receivables submenu | p. 296 |
Sales submenu | p. 296 |
Jobs & Time submenu | p. 296 |
Vendors & Payables submenu | p. 297 |
Purchases submenu | p. 297 |
Inventory submenu | p. 297 |
Banking submenu | p. 297 |
Accountant & Taxes submenu | p. 297 |
Budgets submenu | p. 297 |
List submenu | p. 297 |
Window Menu | p. 298 |
Help Menu | p. 298 |
Index | p. 299 |
Table of Contents provided by Ingram. All Rights Reserved. |
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