How to Do Everything with Adobe Acrobat 7.0

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ISBN: 9780072257885 | 0072257881
Cover: Paperback
Copyright: 4/18/2005

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Create and distribute PDF (Portable Document Format) documents using Adobe Acrobat 7.0. This easy-to-follow guide shows you how to generate Adobe PDF files that retain the look and feel of the original documents, share PDFs, initiate and participate in PDF document reviews, and prepare PDFs for print or the Web. You'll also learn to develop interactive forms, secure your documents, and create PDFs from Microsoft Office and other authoring applications. With coverage of Adobe Acrobat Standard and Professional editions, this hands-on resource will help you take full advantage of the premier paperless publishing and collaboration solution.

Acknowledgments

xiv

Introduction

xiv

PART I Welcome to Adobe Acrobat 7.0

Get to Know Adobe Acrobat 7.0

(22)

About Adobe Acrobat

(3)

The PDF Format

(1)

Adobe Acrobat 7.0

(1)

About the Acrobat Installation CD-ROM

(1)

Adobe Acrobat

(1)

Adobe Reader 7.0

(1)

Acrobat Catalog (Professional Only)

(1)

Adobe Designer 7.0 (Professional and Windows Only)

(1)

Acrobat Distiller

(1)

What's New in Adobe Acrobat 7.0

(5)

Enhanced PDFMaker Performance in Microsoft Office Applications

(1)

Introducing Adobe Designer 7.0 (Professional and Windows Only)

(1)

Create PDF Documents with Adobe PDF

(1)

Archive Microsoft Outlook E-Mail Messages

(1)

Introducing the Organizer

(1)

Enhanced Header and Footer Interface

(1)

Enhanced Document Commenting and Review

(1)

Publish PDF Documents for the Visually Impaired

(1)

Enhanced Security and Review Features

(1)

New User Interface

(1)

Customize the Workspace

(1)

Manage Document Attachments with the New Attachments Tab

(1)

Enhanced Export and Import Features

(1)

New Menu Commands

(1)

Create a PDF Document

(10)

Create PDF Documents from Authoring Applications

(1)

Create PDF Documents from PostScript Files

(1)

Create PDF Documents for the Internet

(1)

Capture Web Sites as PDF Documents

(1)

Convert Scanned Documents to PDF Format

(1)

Create PDF Documents for Print

(1)

Create Interactive PDF Documents

(1)

Create PDF Documents for Multimedia Presentations (Professional Only)

(1)

Create PDF Documents for Internal Distribution

(1)

Create a PDF Form (Professional Only)

(1)

Create an Acrobat Catalog (Professional Only)

(1)

Optimize Documents for Distribution

(1)

View PDF Documents

(1)

Use Acrobat as a Publishing Solution

(1)

Navigate the Acrobat Workspace

(32)

Navigate the Acrobat Interface

(4)

Use the Navigation Pane

(2)

About the Document Pane

(1)

About the How to Window

(1)

Use the Acrobat Menu Commands

(1)

Use Acrobat Toolbars

(21)

The File Toolbar

(1)

The Tasks Toolbar

(8)

The Basic Toolbar

(1)

The Zoom Toolbar

(1)

The Help Toolbar

(1)

Use the Other Acrobat Task Buttons and Toolbars

(7)

Customize the Workspace

(3)

Float Toolbars

(1)

Float Navigation Pane Tabs

(1)

Group Tabs

(2)

Get Complete Acrobat 7.0 Help

(1)

About the Detect and Repair Command

(1)

Set Preferences

(2)

Read PDF Documents with Adobe Acrobat 7.0

(40)

Open a PDF Document

(1)

Navigate the Document

(5)

Navigate to a Bookmark

(1)

Expand a Bookmark

(1)

Collapse a Bookmark

(1)

Use the Bookmarks Options Menu

(1)

Navigate to a Thumbnail

(2)

Navigate to a Page

(1)

Automatically Scroll a Document

(1)

Change Document View

(6)

Change View Options

(1)

Change Your View

(5)

View Multiple Documents

(2)

Cascade Documents

(1)

Tile Documents

(1)

Search for a Word or Phrase

(1)

Search an Index of Documents

(6)

Add an Index

(1)

Remove an Index

(1)

Display Index Information

(1)

Create a Query

(3)

Conduct an Advanced Search

(4)

Sort Your Search

(1)

Refine Your Search with Boolean Operators

(1)

Using the Find Command

(1)

Get Document Properties

(1)

Print PDF Documents from Acrobat Standard

(1)

Print PDF Documents from Acrobat Professional

(4)

Use Text and Graphics from PDFs in Other Applications

(3)

Capture Text from a PDF Document

(1)

Capture Tables from PDF Documents

(1)

Capture Graphic Elements from PDF Documents

(1)

Using the Snapshot Tool

(1)

Use the Organizer

(6)

Open Documents with the Organizer

(2)

Create PDF Collections

(4)

PART II Create PDF Documents

Create a PDF Document

(34)

Create a PDF File

(7)

Use the Create PDF Command

(7)

Create a PDF File by Dragging and Dropping

105

(1)

Capture HTML Documents as PDF Documents

105

(2)

Save PDF Files

107

(1)

Set Document Properties

108

(6)

Edit Document Properties

108

(3)

Set Document Initial View Options

111

(3)

Set Document Security

114

(1)

Use the Save As Command

114

(1)

Save PDF Files in Other Formats

115

(10)

Save Text from a PDF File

115

(1)

Save PDF Files as Images

116

(9)

Create PDF Files with Acrobat Distiller

125

(6)

Use Acrobat Distiller

125

(2)

Set Acrobat Distiller Preferences

127

(2)

Create Watched Folders (Professional Only)

129

(1)

Set Watched Folder Options (Professional Only)

130

(1)

Create PDF Documents in Authoring Applications

131

(26)

Create PDF Files from Microsoft Office Software

132

(1)

Create PDF Files from Microsoft Word Files

133

(10)

Convert Word Files to PDF Files

133

(3)

Convert a Word Document to PDF and Then E-Mail It

136

(1)

Change Conversion Settings

136

(7)

Create PDF Files from Microsoft Excel Files

143

(1)

Create PDF Files from Microsoft PowerPoint Files

144

(1)

Create PDF Files from Microsoft Outlook

145

(3)

Convert Selected E-Mail Messages to a PDF Document

146

(1)

Convert a Selected Folder of E-Mail Messages to a PDF Document

146

(1)

Append Selected Messages to an Existing PDF

146

(2)

Create PDF Files Using an Application's Print Command

148

(6)

Create PDF Files in Adobe Programs

154

(1)

Create PDF Files from Vector-Drawing Software

155

(2)

Create Files from Adobe Illustrator

156

(1)

Create PDF Files from CorelDraw Documents

156

(1)

Create PDF Files from Macromedia FreeHand Files

156

(1)

Capture PDF Documents

157

(28)

Capture PDF Documents from a Scanner

158

(6)

Capture Images and Text

159

(4)

Capture Images from Digital Cameras

163

(1)

Capture PDF Documents from Web Sites

164

(21)

Set Web Capture Preferences

165

(2)

Download Web Pages

167

(2)

Append Web Pages

169

(5)

Specify Web Page Conversion Settings

174

(7)

Save Converted Web Pages

181

(1)

Update Converted Web Pages

181

(4)

Create Navigation for PDF Documents

185

(20)

Use the Bookmarks Tab

186

(10)

About the Bookmarks Tab Toolbar

186

(2)

Create Bookmarks

188

(1)

Create Bookmarks from Document Structure

189

(2)

Modify Bookmark Properties

191

(2)

Use the Bookmarks Options Menu

193

(1)

Edit Bookmarks

193

(3)

Use the Pages Tab

196

(2)

Use the Pages Options Menu

197

(1)

Create Thumbnails

197

(1)

Resize Thumbnails

198

(1)

Create Links

198

(7)

Create a Hotspot

199

(2)

Change Zoom Settings

201

(2)

Edit Links

203

(1)

Create a Menu Using Links

204

(1)

Create Interactive PDF Navigation

205

(18)

Work with Actions

206

(2)

Use Page Actions

208

(3)

Set a Page Action

208

(1)

Edit Actions

209

(2)

Use JavaScript Actions

211

(2)

Create a JavaScript Action

211

(1)

Edit a JavaScript Action

212

(1)

Create a Thread of Linked Articles

213

(5)

Create an Article

213

(2)

Use the Articles Tab

215

(1)

Add a Thread to an Article

215

(1)

Delete an Article

216

(1)

Move or Resize an Article Box

216

(1)

Edit Article Properties

217

(1)

Work with the Destinations Tab

218

(5)

PART III Edit PDF Documents

The Basics of Editing PDF Documents

223

(28)

Edit Visually with Thumbnails

224

(4)

Use the Pages Tab Options Menu

226

(1)

Use the Pages Tab Context Menu

226

(1)

Insert Pages

226

(1)

Delete Pages

227

(1)

Drag-and-Drop Editing

228

(2)

Reorder Document Pages

228

(1)

Copy Pages from Other Documents

229

(1)

Edit with Menu Commands

230

(10)

Insert Pages

230

(1)

Delete Pages

231

(1)

Replace Pages

231

(2)

Extract Pages

233

(1)

Crop Pages

234

(3)

Rotate Pages

237

(2)

Number Pages

239

(1)

Adding Page Transitions

240

(2)

Touch Up a PDF Document

242

(9)

Use the TouchUp Text Tool

242

(4)

Use the TouchUp Reading Order Tool (Professional Only)

246

(3)

Use the TouchUp Object Tool (Professional Only)

249

(1)

Use the TouchUp Object Tool Context Menu

249

(2)

Review PDF Documents

251

(38)

Initiate an E-Mail Review

252

(4)

Use the Tracker

256

(2)

Use the Comments Tab

258

(5)

Navigate to a Comment

258

(1)

Use the Comments Options Menu

258

(1)

Use the Comments Tab Context Menu

259

(4)

Add Comments

263

(5)

Use the Note Tool

264

(1)

About the Note Options Menu

264

(1)

Set Note Properties

265

(1)

Modify Note Text

266

(1)

Edit Notes

267

(1)

Add Audio Comments

268

(1)

Create Text Annotations

269

(3)

Use the Text Box Tool

269

(1)

Edit Text Box Annotations

270

(1)

Use the Text Edits Tool

271

(1)

Attach Files to a Document

272

(3)

Open a File Attachment

273

(1)

Edit File Attachment Properties

273

(1)

Use the Attachments Tab

274

(1)

Apply a Stamp

275

(2)

Use the Stamp Tool

275

(1)

Edit Stamp Properties

276

(1)

Delete a Stamp

276

(1)

Mark Up a Document

277

(2)

Highlight Text

277

(1)

Use the Highlight Tools

277

(1)

Edit Comment Properties

278

(1)

Use Graphic Elements

279

(8)

Use the Pencil Tool

279

(2)

Use the Dimensioning Tool

281

(1)

Use the Callout Tool

282

(1)

Use the Drawing Tools

283

(3)

Attach a Pop-Up Note

286

(1)

Edit a Pop-Up Note

286

(1)

Export Comments

287

(1)

Import Comments

287

(2)

Add Digital Signatures and Document Security

289

(34)

About Digital Signatures

290

(1)

Use Digital Signatures

291

(18)

Create a User Profile

292

(2)

Modify Signature Appearance

294

(3)

Sign a Document

297

(2)

Choose a Digital ID

299

(1)

Change Digital ID Password

300

(1)

Change Password Timeout Settings

300

(2)

Use the Signatures Tab

302

(6)

Create a Blank Signature Field

308

(1)

About Acrobat Security

309

(14)

Certify a Document

310

(1)

Use Acrobat Password Security

311

(4)

Use Acrobat Certificate Security

315

(8)

Optimize PDF Documents

323

(26)

About Tagged Documents

324

(1)

Create a Tagged Document

324

(1)

Reflow a Tagged Document

325

(1)

Optimize Documents for the Visually Impaired (Professional Only)

325

(2)

Use the Tags Tab (Professional Only)

326

(1)

Optimize Documents for Print

327

(1)

Optimize Documents for CD-ROM Applications

327

(1)

Optimize Documents for the Web

328

(1)

Customize Acrobat Distiller Conversion Settings

328

(18)

Set General Options

330

(2)

Set Conversion Settings Images Options

332

(4)

Set Fonts Options

336

(1)

Set Color Options

337

(4)

Set Advanced Options

341

(2)

Set Standards Options (Professional Only)

343

(3)

Save Conversion Settings

346

(1)

PDF Font Considerations

346

(3)

Embed Fonts

347

(1)

Subset a Font

347

(1)

Preview an Unembedded Font in Acrobat

347

(2)

Create PDF Documents for the Web

349

(20)

View PDF Documents in a Web Browser

350

(3)

About PDF Web Browser Plug-ins

352

(1)

Download Adobe Reader

352

(1)

Distribute Adobe Reader

352

(1)

Review Documents Online

353

(5)

Configure Reviewing Preferences

356

(1)

Participate in a Browser-Based Review

357

(1)

Work Offline in a Browser-Based Review

358

(1)

Prepare PDF Documents for the Internet

358

(3)

Add a Base URL to the Document

359

(1)

Create Named Destinations and Links

360

(1)

Create a Welcome Page

360

(1)

Use PDF Forms on the Internet

361

(1)

Save the Document for the Internet

361

(2)

About Byteserving

362

(1)

Create Byteserving PDF Files

363

(1)

Name the Document

363

(1)

Combine HTML and PDF Files

363

(6)

Create HTML Hyperlinks to PDF Documents

363

(1)

Create HTML Hyperlinks to Named Destinations

364

(1)

Create and Distribute PDF Documents via E-Mail

364

(5)

PART IV Create Enhanced PDF Documents with Acrobat Professional

Create Forms

369

(36)

Create a PDF Form

370

(2)

Fill Out a PDF Form

370

(1)

About Acrobat Form Fields

371

(1)

Design a Form

372

(2)

Use the Layout Grid

373

(1)

Create Form Fields

374

(23)

Specify Field Appearance

376

(1)

Create a Button Field

377

(1)

Rescale a Button Icon

378

(2)

Create a Check Box

380

(2)

Create a Combo Box

382

(1)

Create a List Box

383

(1)

Create a Radio Button

384

(1)

Create a Text Field

385

(2)

Create a Digital Signature Field

387

(1)

Spell Check Form Fields

388

(1)

Specify Spell Check Preferences

389

(1)

Edit the Dictionary

390

(1)

Format Form Fields

391

(1)

Validate Form Fields

392

(1)

Calculate Form Fields

393

(1)

Set Field Calculation Order

394

(1)

Create a Reset Form Button

394

(1)

Create a Submit Form Button

395

(2)

Edit a Form

397

(4)

Use the Form Context Menu

397

(1)

Use the Fields Tab

397

(1)

Edit Form Field Properties

398

(1)

Delete a Form Field

398

(1)

Align, Reposition, and Resize Form Fields

398

(1)

Duplicate a Form Field

399

(1)

Export Form Data

400

(1)

Import Form Data

401

(1)

Use JavaScript Actions

401

(1)

Use JavaScript to Subtract and Divide

401

(1)

Add JavaScript Actions to Form Fields

402

(3)

Create Forms with Adobe Designer (Windows Only)

405

(18)

Create Forms with Adobe Designer

406

(2)

Launch Adobe Designer

407

(1)

Create Custom Forms with Adobe Designer

408

(15)

Create a New Form from a Template

408

(1)

Create a Form from Scratch

409

(14)

Optimize PDF Documents for Print

423

(16)

Create PDF/X-Compliant Documents

424

(5)

Create a PDF/X-Compliant Document in an Authoring Application

424

(2)

Perform a Preflight Check

426

(1)

Convert an Existing PDF Document to PDF/X

427

(2)

Perform Prepress Production Tests

429

(10)

Preview Print Separations

429

(1)

Preview Transparency Flattening

430

(2)

Add Information for the Printer

432

(5)

Use the Print Production Toolbar

437

(2)

Add Multimedia Elements to PDF Documents

439

(16)

Work with Images

440

(1)

Add Sound to Documents

441

(4)

Add Sound to a PDF Document

441

(1)

Use the Sound Tool

442

(3)

Create Audio Tracks for Your PDF Documents

445

(1)

Add Movies to PDF Presentations

445

(7)

Add Movies to Documents

445

(2)

Add Renditions to a Document

447

(2)

Edit Media Renditions

449

(3)

Create a Multimedia PDF Presentation

452

(3)

Create an Introduction

452

(2)

Create a Pop-Up Menu Using Named Destinations

454

(1)

Create a PDF Index

455

(18)

Edit with Batch Processing

456

(6)

Use Preset Batch Sequences

456

(2)

Edit a Batch Sequence

458

(4)

Create a New Sequence

462

(1)

Create an Index

462

(3)

Prepare the Documents

463

(1)

Optimize PDFs for the Index

464

(1)

Build an Index

465

(4)

Purge and Rebuild an Index

469

(1)

Move an Index

470

(3)

PART V Appendixes

APPENDIX A Acrobat 7.0 Keyboard Shortcuts

473

(6)

APPENDIX B Acrobat Resources

479

(4)

Adobe Resources

480

(1)

Third-Party Resources

480

(3)

Index

483

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How to Do Everything with Adobe Acrobat 7.0

Summary

Author Biography

Table of Contents

Supplemental Materials