Meeting Excellence 33 Tools to Lead Meetings

Meeting Excellence is a comprehensive resource that provides a wide range of ready-to-use tools that have been developed and tested by a meeting initiative within Novartis Pharmaceuticals. It is based on years of research observing team meetings, examining existing meeting documents, and conducting a number of intensive individual interviews in the U.S. and Europe. This important book offers the information and tools needed to prepare, facilitate, and follow up on all your meetings. Step by step, Meeting Excellence shows how to Create an action-focused meeting agenda Ensure that everyone participates in discussion Deal with disruptive and inattentive people Develop a climate of trust among meeting participants Create and deliver effective meeting presentations Stay on track to achieve your meeting goals Achieve clear communication during a multicultural meeting Liven up a dreary and unproductive meeting Close your meeting on an upbeat and positive note Get action on team action items Improve meeting communications with line management Evaluate your meeting quickly and effectively Choose among various web-based meeting tools

Glenn M. Parker is president of Glenn M. Parker Associates and has helped create high-performance teams at a diverse range of organizations, from pharmaceutical companies such as Novartis and?Merck, to industrial organizations such as Pratt & Whitney and Sun Microsystems, to government agencies such as the Coast Guard,?and the National Institutes of Health. He is author of Cross-Functional Teams (Jossey-Bass), which has sold over 100,000 copies in various editions.

Bob Hoffman is Executive Director for?Organizational Development in the Oncology Business Unit of Novartis Pharmaceuticals.

Preface vii

PART 1: PREPARING FOR THE MEETING.

1. Is This Meeting Necessary? 3

2. Preparing for Your Next Meeting 5

3. How to Prepare an Action Agenda 11

4. Defining Team Meeting Roles 16

5. How to Integrate a New Member 21

6. When a Member Leaves the Team 24

7. Establishing Your Team’s Ground Rules 28

8. Components of a New Team Kick-Off Meeting 32

9. Planning an Off-Site Meeting That’s On Target 37

10. Your Opening Act: Setting the Tone for an Excellent Meeting 42

11. E-Mail Excellence 45

PART 2: FACILITATING THE MEETING.

12. Meeting Time Management: When to Meet, How Long to Meet, and When to Take a Break 51

13. Staying on Track 55

14. How to Get Effective Participation 59

15. Building a Foundation of Trust 66

16. Communicating in a Videoconference 69

17. Teleconference Tips 73

18. Achieving Clear Communication in a Multicultural Meeting 77

19. How to Make a Decision 83

20. Presenting at a Team Meeting 93

21. Resolving Conflicts in a Team Meeting 103

22. Responding to Nonverbal Communication 108

23. Managing Meeting Monsters: Dealing with Difficult Behavior in Team Meetings 112

24. Serious Fun at Team Meetings? You’re Kidding! 118

25. Eating Well = Meeting Well 130

PART 3: CLOSING AND FOLLOWING UP ON THE MEETING.

26. Ending Meetings On Time and On Target 137

27. Meeting Evaluation: A Two-Minute Drill 139

28. Meeting Evaluation: A Five-Minute Activity 141

29. Meeting Evaluation: A Ten-Minute Assessment 144

30. Meeting Notes: Capturing the Essence of Your Meeting 147

31. Getting Action on Action Items 150

32. After-Meeting Actions 153

33. Managing External Communications 156

PART 4: RESOURCES.

A. Web-Based Meeting Tools 167

B. The Seven Sins of Deadly Meetings 171

C. Are You a Meeting Marvel? A Self-Test for Meeting Participants 181

D. What Would You Do? Problem Situations for Meeting Facilitators 184

E. Meeting Excellence: Your Final Exam 190

F. Annotated Bibliography of Meeting Resources 202

About the Authors 207

Index 209

What is included with this book?

The New copy of this book will include any supplemental materials advertised. Please check the title of the book to determine if it should include any access cards, study guides, lab manuals, CDs, etc.

The Used, Rental and eBook copies of this book are not guaranteed to include any supplemental materials. Typically, only the book itself is included. This is true even if the title states it includes any access cards, study guides, lab manuals, CDs, etc.

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Meeting Excellence 33 Tools to Lead Meetings That Get Results

Summary

Author Biography

Table of Contents

Supplemental Materials