An Ounce of Prevention Integrated Disaster

An Ounce of Prevention is a comprehensive and practical guide to the process of disaster planning. This completely revised and expanded publication builds on the strengths of its award-winning predecessor. Used as a planning tool, it will help you develop strategies for effective disaster prevention and recovery.

Johanna Wellheiser is manager of the Prevention and Digitization Services Department at Toronto Public Library, Toronto Reference Department Jude Scott is a writer and researcher specializing in projects for the heritage and cultural sectors

Table of Contents

v

Foreword

ix

Acknowledgments

x

Permissions

xi

Introduction

xv

Selected Acronyms

xvi

Chapter 1

Disaster Planning

3

(1)

Introduction

3

(1)

Disaster Planning in Practice

3

(4)

Disaster Planning Worldwide

7

(3)

Disaster Planning in Canada

10

(5)

Chapter 2

The Disaster Plan

15

(1)

The Purpose of the Disaster Plan

15

(2)

The Process for Developing a Disaster Plan

17

(5)

The Disaster Planning Committee (DPC)

22

(2)

The Disaster Action Team (DAT)

24

(2)

The Characteristics of the Disaster Plan

26

(1)

The Components of the Disaster Plan

27

(6)

Chapter 3

Disaster Prevention Planning

33

(1)

The Purpose of Disaster Prevention Planning

33

(1)

The Process for Disaster Prevention Planning

33

(2)

The Risk Hazard Analysis

35

(4)

Disaster Profiles

39

(9)

Disaster Prevention Guidelines

48

(17)

Chapter 4

Disaster Protection Planning

65

(1)

The Purpose of Disaster Protection Planning

65

(1)

The Process for Disaster Protection Planning

65

(1)

Fire Protection Issues

66

(2)

Fire Detection Options

68

(2)

Automatic Fire Alarm and Signalling Options

70

(1)

Automatic Fire Suppression Options

71

(5)

Manual Fire Suppression Options

76

(1)

Smoke Control Options

76

(1)

Water Detection Options

77

(1)

Protective Measures for Electronic Data, Computer Systems and Equipment

77

(1)

Protective Storage Measures

78

(4)

Trained Staff as a Protective Measure

82

(3)

Chapter 5

Disaster Preparedness Planning

85

(1)

The Purpose of Disaster Preparedness Planning

85

(1)

The Process for Disaster Preparedness Planning

85

(4)

Liaisons with External Agencies

89

(1)

The Collections Survey

90

(1)

Materials of Intrinsic Value

90

(1)

The Vital Records Programme

91

(1)

Insurance Coverage

92

(2)

Data and Systems Preparedness Strategies

94

(5)

Collections and Records Recovery Priorities

99

(2)

Relocation Sites and Duplication/Dispersal Strategies

101

(1)

Disaster-Related Equipment, Supplies and Services

102

(7)

Chapter 6

Disaster Response Planning

109

(1)

The Purpose of Disaster Response Planning

109

(1)

The Stages of Disaster Response Planning

109

(1)

Stage I: Disaster Forewarning Planning

110

(4)

Stage II: Immediate Emergency Response Planning

114

(8)

Stage III: Recovery Strategy Planning: Collections and Records

122

(18)

Stage IV: Recovery Strategy Planning: Support Operations

140

(9)

Chapter 7

Disaster Recovery Planning for Collections and Records

149

(1)

The Purpose of Disaster Recovery Planning for Collections and Records

149

(1)

The Process for Disaster Recovery Planning for Collections and Records

150

(2)

General Disaster Recovery Guidelines

152

(4)

Disaster Recovery Guidelines by Material

156

(25)

Chapter 8

Disaster Rehabilitation Planning for Collections and Records

181

(1)

The Purpose of Disaster Rehabilitation Planning for Collections and Records

181

(1)

The Process for Disaster Rehabilitation Planning for Collections and Records

181

(4)

Collections and Records Rehabilitation Options

185

(2)

Basic In-House Rehabilitation Options for Collections and Records

187

(3)

Alternatives to Collections and Records Rehabilitation

190

(5)

Chapter 9

Disaster Recovery and Rehabilitation Planning for Facilities and Systems

195

(1)

The Purpose of Disaster Recovery and Rehabilitation Planning for Facilities and Systems

195

(1)

The Process for Disaster Recovery and Rehabilitation Planning for Facilities and Systems

195

(3)

Selected Recovery and Rehabilitation Options for Facilities

198

(2)

Computer Systems Recovery and Rehabilitation Options

200

(3)

Chapter 10

Post-Disaster Planning

203

(1)

The Purpose of Post-Disaster Planning

203

(1)

The Process for Post-Disaster Planning

203

(2)

Post-Disaster Debriefing Sessions

205

(1)

Staff Counselling

205

(1)

The Post-Disaster Assessment

206

(2)

Modifications to the Disaster Plan and Operations

208

(1)

The Insurance Claim

208

(1)

The Internal Disaster Report

209

(1)

Recognition and Appreciation

210

(3)

Appendix 1 First National Summit on Heritage and Risk Preparedness in Canada, Quebec City, Quebec. September 1996. Final Declaration

213

(4)

Appendix 2 Emergency Preparedness Canada (EPC)

217

(10)

1.0 Introduction

217

(2)

2.0 Types of Emergencies

219

(1)

3.0 Federal/Provincial Cooperation

220

(1)

4.0 Financial Assistance

220

(1)

5.0 Other Resources

221

(1)

6.0 EPC Activities

222

(5)

Appendix 3 Resources

227

(20)

3.1 Sources of Information

227

(11)

3.2 Sources of Assistance

238

(2)

3.3 Sources of Facilities and Services

240

(4)

3.4 Sources of Supplies and Equipment

244

(3)

References

247

(22)

Index

269

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An Ounce of Prevention Integrated Disaster Planning for Archives, Libraries, and Record Centers

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