QuickBooks Pro 2006 for Macintosh Visual QuickStart Guide

, by Langer, Maria

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ISBN: 9780321348944 | 032134894X
Cover: Paperback
Copyright: 12/14/2005

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Summary

Author Biography

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Task-based guide makes quick work of QuickBooks Pro 2005, the latest version of Intuit's popular accounting software.

Introduction	p. xv
Introduction to QuickBooks Pro 2006	p. xv
Accounting with QuickBooks	p. xvi
Accounts	p. xvii
Double-Entry Accounting	p. xix
Forms & Lists	p. xix
Getting Started with QuickBooks	p. 1
Getting Started	p. 1
Installing QuickBooks	p. 2
To install QuickBooks Pro	p. 2
To launch QuickBooks for the first time	p. 3
Opening an Existing Company File	p. 4
To open & update an existing company file when you first open QuickBooks	p. 5
To open a company file with the Open Company command	p. 6
To open a company file from the Finder	p. 6
To convert a Quicken file for use with QuickBooks	p. 6
Using the New Company Setup Assistant	p. 8
To open the New Company Setup Assistant	p. 9
To complete the General section of the New Company Setup Assistant	p. 9
To complete the Income & Expenses section of the New Company Setup Assistant	p. 17
To complete the Income Details section of the New Company Setup Assistant	p. 19
To complete the Opening Balances section of the New Company Setup Assistant	p. 22
To complete the Documents section of the New Company Setup Assistant	p. 26
Working with Lists	p. 29
Working with Lists	p. 29
To view a list	p. 31
To print a list	p. 31
To close a list	p. 31
To sort a list	p. 32
To return a list to the default sort order	p. 32
To toggle between hierarchical & flat views	p. 32
To make an item inactive	p. 33
To make an item active	p. 33
Chart of Accounts	p. 34
To add an account	p. 36
To modify an account	p. 37
To delete an account	p. 38
Item List	p. 39
To add a new service item, non-inventory part item, or other charge item	p. 41
To add a new inventory part item	p. 44
To add a subtotal item	p. 46
To add a group item	p. 47
To add a discount item	p. 49
To add a payment item	p. 51
To add a sales tax item	p. 53
To add a sales tax group item	p. 54
To modify an item	p. 55
To add custom fields for an item	p. 56
To delete an item	p. 57
Class List	p. 58
To add a class	p. 59
To modify a class	p. 60
To delete a class	p. 60
Customer:Job List	p. 61
To add a customer	p. 61
To add a job to a customer	p. 65
To modify a customer or job	p. 66
To delete a customer or job	p. 66
Vendor List	p. 67
To add a vendor	p. 67
To modify a vendor	p. 70
To delete a vendor	p. 70
Employee List	p. 71
To add an employee	p. 71
To modify an employee	p. 73
To delete an employee	p. 73
Other Names List	p. 74
To add a name	p. 74
To modify a name	p. 75
To delete a name	p. 76
To Do List	p. 77
To add a to do note	p. 77
To modify a to do note	p. 78
To mark a to do note as done	p. 79
To delete a to do note	p. 79
Customer Type, Vendor Type, & Job Type Lists	p. 80
To add a customer, vendor, or job type	p. 80
To modify a customer, vendor, or job type	p. 81
To delete a customer, vendor, or job type	p. 82
Terms List	p. 83
To add a terms definition	p. 84
To modify a terms	p. 85
To delete a terms definition	p. 85
Customer Message, Payment Method, & Ship Via Lists	p. 86
To add a customer message, payment method, or shipping method	p. 87
To modify a customer message, payment method, or shipping method	p. 88
To delete a customer message, payment method, or shipping method	p. 88
Reminders List	p. 89
To show or hide details in the Reminders list	p. 89
To view a reminder item	p. 89
Entering Sales	p. 91
Sales & Accounts Receivable	p. 91
Entering Sales	p. 92
To create an invoice or enter a sales receipt	p. 93
To include billable items, expenses, and time in an invoice or sales receipt	p. 98
Using Estimates	p. 101
To create an estimate	p. 101
To create an invoice based on an estimate	p. 104
Working with Invoices, Sales Receipts, & Estimates	p. 105
To view an invoice, sales receipt, or estimate	p. 105
To modify or delete an invoice, sales receipt, or estimate	p. 106
Receiving Payments	p. 107
To apply a payment to open invoices	p. 107
To modify or delete a payment	p. 109
To view an invoice's payment history	p. 110
Making Deposits	p. 111
To deposit checks & cash	p. 112
To record credit card deposits	p. 113
To modify or delete a deposit	p. 114
Assessing Finance Charges	p. 115
To set up finance charges	p. 115
To assess finance charges	p. 117
Adjusting Customer Accounts	p. 118
To create a credit memo or refund	p. 118
To enter statement charges	p. 121
Making Payments	p. 123
Making Payments	p. 123
Writing Checks	p. 125
To write a check	p. 126
Entering Bills & Credits	p. 130
To enter a bill	p. 131
To enter a credit	p. 134
Entering Credit Card Charges & Credits	p. 135
To enter a credit card charge or credit	p. 135
Paying Bills	p. 139
To pay a bill	p. 140
Paying Sales Tax	p. 142
To pay sales tax	p. 143
Downloading Transactions	p. 145
Downloading Transactions	p. 145
Signing Up for Transaction Download	p. 146
To determine whether your financial institution supports QuickBooks Web Connect	p. 146
To sign up for transaction download	p. 147
To log into your bank or credit card company's Web site	p. 147
Downloading QuickBooks Transactions	p. 148
To complete the first transaction download for an account	p. 148
To complete subsequent transaction downloads for an account	p. 151
Reviewing Downloaded Transactions	p. 152
To review downloaded transactions	p. 153
Working with Transactions	p. 155
Working with Transactions	p. 155
Viewing Account Registers	p. 156
To view an account register	p. 156
Entering Special Transactions	p. 158
To enter a transaction in the General Journal Entry window	p. 159
To modify a General Journal entry	p. 161
To enter a transaction in an account register window	p. 162
Searching for Transactions	p. 165
To search for a transaction	p. 165
To perform another search	p. 167
To work with a found transaction	p. 167
Working with Transactions	p. 168
To open a transaction	p. 168
To modify a transaction	p. 169
To delete or void a transaction	p. 169
Memorizing & Scheduling Transactions	p. 170
To memorize a transaction	p. 171
To open the Memorized Transaction List window	p. 172
To use a memorized transaction	p. 172
To delete a memorized transaction	p. 173
To modify the settings for a memorized transaction	p. 173
To set reminder & scheduling options for a memorized transaction	p. 174
Tracking Time	p. 175
To enter a single activity	p. 176
To enter multiple activities on a weekly timesheet	p. 177
Reconciling Accounts	p. 179
To reconcile an account	p. 180
Tracking Inventory	p. 183
Tracking Inventory	p. 183
Creating Purchase Orders	p. 185
To view the Purchase Order list	p. 185
To view a specific purchase order	p. 185
To create a purchase order	p. 186
To modify a purchase order	p. 189
To delete a purchase order	p. 189
Receiving Items & Entering Bills	p. 190
To receive items & enter a corresponding bill	p. 191
To receive items without entering a corresponding bill	p. 193
To enter a bill for received items	p. 195
Adjusting Inventory Balances	p. 196
To conduct a physical inventory	p. 197
To adjust inventory quantities	p. 198
To adjust inventory values	p. 199
Processing Payroll	p. 201
Processing Payroll with QuickBooks	p. 201
Getting Started with PayCycle	p. 203
To open PayCycle for the first time	p. 203
To open PayCycle after the first time	p. 204
To open your To Do list	p. 204
To set up your pay schedule & policies	p. 205
To add employees	p. 208
To accept the Customer Service Agreement	p. 211
To complete state tax setup	p. 212
To complete other setup tasks	p. 212
Preparing QuickBooks for Payroll Processing	p. 213
To add payroll accounts to QuickBooks	p. 214
To identify which QuickBooks accounts you use for Payroll	p. 214
Creating Paychecks	p. 215
To create paychecks	p. 215
Reporting Results	p. 219
Reporting Results	p. 219
Creating QuickReports & Using QuickZoom	p. 221
To create a QuickReport for an account	p. 221
To create a QuickReport from a list	p. 222
To use QuickZoom	p. 222
Creating Reports with the Reports Menu	p. 223
To create a report with the Reports menu	p. 224
Creating Reports with the Report Finder	p. 225
To create a report with the Report Finder	p. 227
Customizing Reports	p. 228
To set report customization options	p. 231
To set report filters	p. 233
To set report formatting options	p. 234
To format a report header & footer	p. 235
Creating Graphs	p. 236
To create a graph with the Reports menu	p. 237
To create a graph with the Report Finder	p. 237
To customize a graph	p. 238
Memorizing Reports	p. 239
To memorize a report	p. 239
To recreate a memorized report	p. 240
To delete a memorized report	p. 240
Setting Up Budgets	p. 241
To set up budgets	p. 241
Printing	p. 243
Printing	p. 243
Setting Up to Print	p. 244
To set up for printing invoices, statements, estimates, or purchase orders	p. 244
To set up for printing reports, graphs, & lists	p. 246
To set up for printing checks	p. 247
To set up for printing labels	p. 249
To set up for printing 1099s	p. 250
Printing Forms	p. 251
To print invoices, sales receipts, credit memos, or purchase orders	p. 251
To print statements	p. 253
To print checks	p. 255
To print mailing labels	p. 256
To print 1099s	p. 258
Printing Lists & Reports	p. 260
To print a list	p. 260
To print a report	p. 260
Using the Print Dialog	p. 261
To set options in the Print dialog & print	p. 261
Customizing QuickBooks	p. 263
Customizing QuickBooks	p. 263
QuickBooks Preferences	p. 264
To open & set QuickBooks preferences	p. 264
Views preferences	p. 265
Data Entry preferences	p. 266
Reminders preferences	p. 267
Graphs preferences	p. 267
Company File Backups preferences	p. 268
Contact Sync preferences	p. 270
Company Settings	p. 271
To open & set Company Settings	p. 271
Company Information settings	p. 272
Transactions settings	p. 273
Inventory/Purchase Orders/Estimates settings	p. 274
Purchase Order Format & Estimate Format settings	p. 275
Sales/Invoicing settings	p. 278
Sales Receipt Format, Credit Memo Format, Invoice Format, & Statement Format settings	p. 279
Checks settings	p. 280
Check Format settings	p. 280
Reporting settings	p. 281
Report Format settings	p. 282
Report Header/Footer settings	p. 283
Statement of Cash Flows Report	p. 284
Sales Tax settings	p. 284
Time Tracking settings	p. 285
Payroll settings	p. 285
Jobs settings	p. 285
Passwords settings	p. 286
1099s settings	p. 287
Configuring the Toolbar	p. 288
To configure the toolbar	p. 288
Menus & Shortcut Keys	p. 291
Menus & Shortcut Keys	p. 291
QuickBooks Menu	p. 291
File Menu	p. 292
Back Up submenu	p. 292
Restore submenu	p. 292
Import submenu	p. 292
Export submenu	p. 292
Utilities submenu	p. 292
Print Setup submenu	p. 292
Print Forms submenu	p. 292
Edit Menu	p. 293
Lists Menu	p. 294
Customer & Vendor Profile submenu	p. 294
Company Menu	p. 294
Customers Menu	p. 294
Time Tracking submenu	p. 294
Vendors Menu	p. 295
Inventory Activities submenu	p. 295
Employees Menu	p. 295
Time Tracking submenu	p. 295
Banking Menu	p. 295
Reports Menu	p. 296
Company & Financial submenu	p. 296
Customers & Receivables submenu	p. 296
Sales submenu	p. 296
Jobs & Time submenu	p. 296
Vendors & Payables submenu	p. 297
Purchases submenu	p. 297
Inventory submenu	p. 297
Banking submenu	p. 297
Accountant & Taxes submenu	p. 297
Budgets submenu	p. 297
List submenu	p. 297
Window Menu	p. 298
Help Menu	p. 298
Index	p. 299
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QuickBooks Pro 2006 for Macintosh Visual QuickStart Guide

Summary

Author Biography

Table of Contents

Supplemental Materials