School Money Matters

, by Mutter, Davida W.; Parker, Pam J.

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ISBN: 9780871208132 | 087120813X
Cover: Paperback
Copyright: 1/1/2004

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Supplemental Materials

Acknowledgments

Preface

vii

Activity Fund Safeguards

The key financial procedures for protecting school funds and protecting staff from suspicion of theft or laxness

(10)

Admission Tickets

The basic financial procedures for handling money collected from the sale of tickets to school events

(6)

Bank Reconciliation

The principal's role in the bank reconciliation process, including what to look for and the most common terms

(4)

Bookkeeping Basics

Basic school bookkeeping terms, concepts, and procedures to help a principal communicate with the bookkeeper and the accountants in the central office

(12)

Credit/Purchasing Cards

The advantages and disadvantages of school purchasing cards and procedures for handling them responsibly

(7)

Employee Embezzlement

The characteristics of a typical embezzler, the accounting irregularities often used to hide missing funds, and a quiz to gauge your school's vulnerability to employee theft

(6)

Encumbrance of Funds

The importance of tracking obligated funds and the procedures for doing so

(3)

Field Trips

The responsibilities of the administration and faculty in the financial management of field trips

(4)

Fund-Raising Events

The basic procedures for running a financially successful event, including selecting the best vendor, receipting funds collected, and determining profit

(6)

Gifts to Students or Staff

General guidelines for determining when gifts to students or staff members are appropriate and how these gifts should be paid for

(4)

Online Purchasing and Electronic Banking Transfers

The nature of online purchasing and electronic banking transfers and related safeguards to prevent theft and misuse of school funds

(5)

Parent Organizations

Guidance for working with parent organizations that raise money for student groups, including the role of the principal if the parent group encounters loss or theft of funds

(6)

The Petty Cash Fund

The advantages and disadvantages of a petty cash fund, how it differs from a change fund, and procedures for safely reimbursing staff from the fund

(6)

Raffles

Procedures for holding a school raffle and handling the proceeds, plus information on the federal regulations that govern games of chance

(6)

The School Budget

The different types of school funds and procedures for projecting account-specific revenue and expenditures for an annual school budget

(6)

The School Store

The key components of school store set up and operation, including accounting for inventory and determining profit

(4)

Staff Reimbursement

The appropriate procedures for reimbursing staff for materials and supplies and for school-related travel

(4)

Surviving an Audit

How to prepare for an internal or external audit and advice for using the audit findings to your school's advantage

100

(11)

Transfers and Adjustments

When and how to safely authorize changes in bookkeeping records due to errors or potential account deficits

111

(4)

Vending Services

The differences between full-service and shared-service vending and staff responsibilities under each arrangement

115

(6)

Appendix A: Financial Checklist for Principals

A checklist for monitoring the school's financial activities by the week, month, and year to help you protect school funds and those responsible for them

121

(5)

Appendix B: Financial Forms

A collection of sample school financial forms

126

(18)

Appendix C: A Guide to the CD-ROM

Information on downloading and using the customizable, electronic forms on the accompanying CD-ROM

144

(2)

Glossary of School Accounting Terms

146

(6)

References and Resources

152

(3)

Index

155

(4)

About the Authors

159

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School Money Matters

Table of Contents

Supplemental Materials

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School Money Matters

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