Visio 2003 For Dummies

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ISBN: 9780764559235 | 0764559230
Cover: Paperback
Copyright: 1/30/2004

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Did you ever wish you could draw folks a picture of your business processes or the design of your database, but you just don' t have the graphics skills? Then Visio 2003 might be exactly what you' re looking for, and "Visio 2003 For Dummies makes it easy for you to find out. Often, pictures "do speak louder than words. Visio enables you to turn business and technical concepts into visual diagrams. Best of all, it doesn' t require you to possess any artistic talent! "Visio 2003 For Dummies shows you how to Navigate the software and use the menus, toolbars, and task panes Create simple diagrams Use Visio drawings with other software programs Annotate your diagrams Post diagrams on the We If you need to explain business goals and procedures, software concepts, or database designs to others, "Visio 2003 For Dummies can get you going with this great software package in no time. Soon you' ll be able to Choose the appropriate type of drawing for your purpose, work withstencils, and add shapes Pan and zoom to fine-tune your diagram Set up your printer with Visio 2003, add headers and footers, and print an entir

Introduction

(1)

About This Book

(1)

Conventions Used in This Book

(1)

What You're Not to Read

(1)

Foolish Assumptions

(1)

How This Book Is Organized

(1)

Part I: Starting with Visio 2003 Basics

(1)

Part II: Creating Visio Drawings

(1)

Part III: Taking Your Drawings to the Next Level

(1)

Part IV: Advancing Your Knowledge of Visio

(1)

Part V: The Part of Tens

(1)

Icons Used in This Book

(1)

Where to Go from Here

(2)

Part I: Starting with Visio 2003 Basics

(62)

Visio 101

(16)

Getting the Scoop on Visio

(4)

Comparing Visio products

(1)

A quick peek at some Visio features

(1)

What's new in Visio 2003?

(1)

Familiarizing Yourself with Visio Lingo

(1)

Jumping Head First into Visio

(7)

Getting familiar with the Visio screen

(1)

Checking out the menus

(2)

Working with toolbars

(3)

Getting Help When You Need It

(3)

Using the Help pane

(3)

Don't forget tool tips

(1)

Closing Visio

(1)

Creating and Saving a Simple Visio Drawing

(26)

Creating a Drawing the Standard Way

(3)

Working with Stencils

(3)

Moving and arranging stencils

(2)

Closing stencils

(1)

Opening additional stencils

(1)

Selecting a Pointer Tool Button

(2)

Working with Shapes

(3)

Adding a shape to a drawing

(1)

Selecting a shape

(1)

Selecting more than one shape at a time

(2)

Navigating Through a Drawing

(1)

Zeroing In on a Drawing

(5)

Using the Zoom button

(2)

Using the Pan and Zoom window

(1)

Using Drawing Explorer

(2)

Saving Drawings

(3)

Saving a drawing the first time

(1)

Setting up AutoSave

(1)

Saving a drawing as a template

(1)

Saving a drawing in another file format

(1)

Using a Visio Wizard to Create a Drawing

(2)

Opening Drawings

(4)

Opening a saved drawing

(1)

Opening a drawing saved in a previous version of Visio

(1)

Opening more than one drawing at a time

(3)

Printing Visio Drawings

(18)

Understanding How Visio Prints

(1)

Preparing to Print

(5)

Checking the printer paper and drawing page sizes

(2)

Previewing your drawing

(2)

A clear view in Print Preview

(1)

Printing Your Drawing

(1)

Adding Headers and Footers to a Drawing

(3)

Printing Gridlines

(1)

Printing Part of a Drawing

(1)

Reducing and Enlarging Printed Drawings

(2)

Altering the print scale of a drawing

(1)

Printing oversized drawings

(1)

Setting Shapes Not to Print

(2)

Printing Reviewers' Comments

(1)

Printing a Background Separately

(1)

Printing Layers Separately

(2)

Part II: Creating Visio Drawings

(84)

Discovering What Visio Shapes Are All About

(30)

Discovering What's In a Shape

(4)

Examining open and closed shapes

(1)

Comparing one- and two-dimensional shapes

(2)

Working with Shapes

(5)

Moving shapes

(1)

Nudging shapes

(1)

Copying and pasting shapes

(2)

Stamping shapes

(1)

Sizing up your shapes

(2)

Deleting shapes

(1)

Controlling Shapes

(9)

Adjusting shapes using control handles

(2)

Adjusting shapes using control points

(1)

Shaping corners

(1)

Rotating shapes into place

(2)

Modifying arcs using eccentricity handles

(1)

Using connection points

(1)

Finding the Shapes You Want

(3)

Jazzing Up Your Drawings

(8)

Using the Visio Extras stencil shapes

(1)

Applying a color scheme

(6)

Adding Text to Your Drawings

101

(28)

Understanding Text Blocks

101

(1)

Adding Text

102

(2)

Working with Text and Text Blocks

104

(19)

Editing text

105

(1)

Copying and pasting text

106

(1)

Moving a text block

107

(1)

Resizing a text block

108

(2)

Changing alignment

110

(4)

Adjusting margins

114

(2)

Using tabs in a text block

116

(3)

Creating bulleted lists

119

(1)

Creating numbered lists

120

(2)

Setting the indentation and spacing of text

122

(1)

Changing the Way Your Text Looks

123

(6)

Changing the font, size, color, and style of text

123

(3)

Choosing a background color for a text block

126

(1)

Painting the formatting to other text

126

(1)

Rotating text

127

(2)

Connecting Shapes

129

(24)

Discovering Connectors

129

(3)

Working with Connection Points

132

(1)

Adding connection points to a shape

132

(1)

Deleting a connection point

133

(1)

Applying Glue (Without the Mess)

133

(6)

Choosing static or dynamic glue

134

(2)

Identifying glue types

136

(1)

Switching from one glue to the other

136

(2)

Setting glue options

138

(1)

Gluing Connectors to Shapes

139

(7)

Connecting shapes as you drag them

139

(1)

Drawing connectors using the Connector Tool

140

(2)

Saving time with the Connect Shapes button

142

(1)

Choosing a custom connector to connect shapes

142

(2)

Dragging connector shapes into your drawing

144

(1)

Moving connectors

145

(1)

Managing Connectors

146

(2)

Handling connectors that cross paths

146

(2)

Laying Out Shapes Automatically

148

(5)

Using Lay Out Shapes

149

(4)

Part III: Taking Your Drawings to the Next Level

153

(98)

Perfecting Your Drawings

155

(20)

All About Measurements and Placement Tools

155

(3)

Using the Drawing Grid

158

(2)

Using Dynamic Grid

160

(1)

Setting Drawing Scale

160

(3)

Snapping Shapes into Place

163

(2)

Measuring Up with Rulers

165

(3)

Using Guide Lines and Guide Points

168

(4)

Creating guide lines

169

(1)

Creating guide points

170

(2)

Aligning and Distributing Shapes

172

(3)

Creating and Customizing Shapes

175

(36)

Creating Unique Shapes the Fun Way

175

(10)

Uniting shapes

177

(1)

Combining shapes

178

(1)

Fragmenting shapes

179

(2)

Intersecting shapes

181

(1)

Subtracting shapes

182

(1)

Restacking shapes

182

(3)

Drawing Your Own Shapes

185

(6)

Drawing with the Line Tool button

185

(3)

Drawing with the Pencil Tool button

188

(1)

Drawing with the Arc Tool button

189

(1)

Creating irregular shapes with the Freedom Tool button

189

(1)

Creating shapes with the Ellipse and Rectangle Tool buttons

190

(1)

Manipulating Shapes

191

(10)

Moving and adding vertices

191

(3)

Moving control points

194

(2)

Rotating shapes

196

(4)

Flipping shapes

200

(1)

Adding Style to Your Shapes

201

(5)

Changing line style

201

(2)

Adding fill color, pattern, and shadow

203

(2)

Copying formats

205

(1)

Reformatting a shape

205

(1)

Managing Shapes by Grouping

206

(5)

Creating groups

207

(1)

Editing a group

208

(1)

Adding a shape to a group

208

(1)

Removing a shape from a group

209

(1)

Adding text to grouped shapes

209

(2)

Working with Pages

211

(22)

The Role of the Template

211

(1)

Reorienting a Page

212

(2)

Setting a Page Size

214

(3)

Adding and Deleting Pages in a Drawing

217

(3)

Working with Multiple Pages

220

(3)

Getting from one page to another

220

(1)

Displaying multiple pages at once

220

(2)

Reordering pages

222

(1)

Renaming Pages

223

(1)

Viewing on the Big Screen

223

(2)

What's in a Background?

225

(4)

Creating and assigning a background page

225

(2)

Unassigning a background page

227

(1)

Displaying a background page

227

(1)

Editing a background page

228

(1)

Using a background shape

228

(1)

Rotating Pages

229

(4)

Layering Your Drawings

233

(18)

Getting the Essential Facts on Layers and Layering

234

(2)

Working with Layers

236

(4)

Toolbars for working with layers

236

(1)

Adding a layer and removing one

236

(3)

Renaming a layer

239

(1)

Hiding a layer

239

(1)

Assigning Shapes to Layers

240

(3)

Determining which layer a shape is assigned to

241

(1)

Activating layers

242

(1)

Using Layers on Background Pages

243

(1)

Protecting Layers from Changes

244

(2)

Assigning a Color to a Layer

246

(2)

Selecting Layers to Print

248

(1)

Snap and Glue Options for Layers

248

(3)

Part IV: Advancing Your Knowledge of Visio

251

(88)

Creating Stencils, Master Shapes, Templates, and Styles

253

(16)

Working with Stencils

253

(9)

Using the Stencil toolbar

254

(1)

Using a document stencil

255

(1)

Creating a custom stencil

256

(2)

Naming master shapes on a custom stencil

258

(3)

Adding master shapes to a custom stencil

261

(1)

Deleting master shapes from a custom stencil

261

(1)

Creating a Custom Template

262

(1)

Working with Styles

263

(6)

Creating and saving a style

265

(2)

Applying a style to a shape

267

(1)

Copying a style from one drawing to another

267

(2)

Managing Shape Information, Behavior, and Protection

269

(26)

Storing Data in Visio Shapes

269

(8)

Entering custom properties data

271

(1)

Editing custom properties fields

272

(5)

Reporting on Data Stored in Visio Shapes

277

(6)

Using a predefined report

277

(3)

Creating a custom report

280

(2)

Updating reports

282

(1)

Customizing Shape behavior

283

(6)

Changing a shape from 2-D to 1-D

283

(3)

Setting a shape's group behavior

286

(1)

Setting a shape's double-click behavior

286

(3)

Protecting Your Work

289

(6)

Preventing shapes from being changed

289

(1)

Keeping drawings secure

290

(5)

Marking Up Drawings for Review

295

(20)

Discovering Markup Tools

296

(1)

Adding Comments to a Drawing

296

(2)

How Markup Tracking Works

298

(2)

Working with Markup

300

(8)

Using the Reviewing toolbar and the task pane

300

(1)

Adding markup to a drawing

301

(2)

Viewing markup in a drawing

303

(2)

Incorporating markup changes in a drawing

305

(1)

Deleting markup

306

(2)

Using Digital Ink

308

(7)

Selecting an ink tool

309

(1)

Using ink tools

310

(1)

Changing digital ink shapes to geometry or text

311

(4)

Using Visio with Other Programs

315

(24)

Using Files from Other Programs in Visio

316

(1)

Generating Drawings from Data Stored in Non-Visio Files

317

(12)

Creating an organization chart from existing data

317

(4)

Creating a Gantt chart by importing data

321

(6)

Creating a calendar by importing Outlook appointments

327

(2)

Incorporating Visio Shapes and Drawings in Non-Visio Documents

329

(8)

Linking shapes and drawings

329

(3)

Embedding shapes in drawings

332

(1)

Exporting and importing shapes and drawings

333

(2)

Sending drawings through e-mail

335

(2)

Using Visio Viewer to Share Visio Drawings

337

(1)

Saving Visio Drawings for the Web

337

(2)

Part V: The Part of Tens

339

(20)

Answers to Ten Frequently Asked Questions about Visio

341

(4)

Can I work with other file types in Visio?

341

(1)

Can I save a Visio drawing in a non-Visio file format?

342

(1)

Can I copy a shape from one stencil to another?

342

(1)

How do I change the number of recently opened files listed on the File menu?

342

(1)

How do I get a summary of all the shapes, pages, and layers in a drawing?

342

(1)

Can I customize my drawing environment?

343

(1)

How do I print gridlines in a drawing?

343

(1)

Can I use Undo more than once?

343

(1)

How do I find out how many shapes are on a layer?

343

(1)

How do I not print a layer?

344

(1)

Ten Common Tasks in Visio

345

(6)

Rotating shapes to a specific angle

345

(1)

Centering a drawing before printing

346

(1)

Resizing a page to fit the content of a drawing

346

(1)

Creating a drawing that spans several pages

347

(1)

Saving a company logo as a stencil shape

347

(1)

Creating and adding a background design to a drawing

347

(1)

Adjusting the transparency of shapes and text in a drawing

348

(1)

Adding the same shape or image to all pages in a drawing

348

(1)

Unlocking a shape

349

(1)

Copying formatting from one shape to another

349

(2)

Ten Tips for Working Successfully with Visio

351

(4)

Use keyboard shortcuts

351

(1)

Work from existing drawings when you can

352

(1)

Fool around with snap and glue

352

(1)

Group your shapes

352

(1)

Use guides to position and move shapes

353

(1)

Work with drawing layers

353

(1)

Quickly edit the text in a drawing

353

(1)

Use your pasteboard

353

(1)

Find your drawings quickly in Windows Explorer

354

(1)

Print a drawing without opening it

354

(1)

Ten Places to Look Online for Visio Resources

355

(4)

Help from Microsoft

355

(1)

MVPs.org

356

(1)

Google

356

(1)

Yahoo!

357

(1)

Third-Party Suppliers of Visio Shapes and Stencils

357

(2)

Index

359

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Visio 2003 For Dummies

Summary

Author Biography

Table of Contents

Supplemental Materials

FREE SHIPPING

Rent More, Save More! Use code: BBRENTAL

5% off 1 book, 7% off 2 books, 10% off 3+ books

Visio 2003 For Dummies

Summary

Author Biography

Table of Contents

Supplemental Materials

Digital License